Reconcile
Reconcile synchronises system stock with what is physically on the shelf. It shows System Quantity against Physical Quantity, exposes the difference, and turns the result into a correction — the disciplined alternative to adjusting items one at a time.
Where to find it
Go to Inventory > Reconcile.
Filters Section
| Filter | What it does |
|---|---|
| Search | Find an item by description or code. |
| Location | The warehouse being counted. Reconcile one location at a time. |
| Category | Restrict to one product group, so a count can be split across teams. |
| Date | The date the count applies to. |
New Reconcile
New Reconcile starts a count sheet for the selected location and category.
Reconcile Table
| Column | Description |
|---|---|
| Item | The product being counted. |
| System Quantity | What the system believes is on hand. |
| Physical Quantity | What was actually counted. This is the figure you enter. |
| Difference | Physical less system. Negative means stock is missing. |
| Value | The financial effect of the difference. |
Processing Adjustments
- Filter to the location and category being counted.
- Enter the Physical Quantity for each line.
- Review the differences before processing — a large variance is usually a data problem, not a missing pallet.
- Process, and the system raises the adjustments that bring stock into line.
Count against a frozen picture. Stock moving during the count — a delivery going out, a receipt coming in — produces differences that are not really differences, and the reconciliation ends up chasing its own tail.
Related pages
- Adjustments List — the corrections this raises
- Inventory Movements — tracing a variance
- New Adjustment — correcting a single item
- Locations — the warehouses being counted