A Supplier is an entity that provides products or services to your business. Properly managing supplier information in the system is crucial for maintaining accurate records, ensuring smooth operations, and facilitating communication.

To create a new Supplier you can goto Suppliers -> New -> Supplier. And also available in the Suppliers drop down,  if you see a + Button on the end of the drop down, you can select it.open the same new supplier form and add new supplier to the system.

Key Fields and Sections:

1. Basic Details:

   • Supplier Name: The full legal name of the supplier. This is a mandatory field.
   • Supplier Short Name: A shortened or abbreviated version of the supplier's name for easy reference.
   • GST No: The supplier's Goods and Services Tax Identification Number (if applicable). This is a mandatory field in regions where GST applies.
   • PAN No: The supplier's Permanent Account Number, used in some regions for tax purposes.
   • Website: The supplier's website address.
   • Supplier's Country, State, City, and Post/Zip Code: Geographic details of the supplier, which are necessary for proper documentation and communication.
   • Supplier's Currency: The currency in which transactions with the supplier are conducted.
   • Tax Group: The tax classification that applies to the supplier.
   • TDS Class: Select the appropriate Tax Deducted at Source (TDS) class if applicable.
   • Reverse Charge Applicable: Toggle to indicate whether reverse charge mechanism applies for this supplier.
   • Our Customer No: Internal reference number for the supplier, if needed.

2. Bank Account Details: (Indian Users Only)

   • Bank Account Number, Bank Name, Account Name: Banking details for processing payments to the supplier.
   • IFSC Code, SWIFT Code: Codes required for electronic transactions, especially for international transfers.

3. Purchasing:

   • Credit Limit: The maximum credit amount extended to the supplier.
   • Opening Balance: The initial balance when setting up the supplier's account.
   • Prices Contain Tax Included: Checkbox to indicate if the prices from this supplier include tax.
   • Payment Terms: Define the payment terms agreed upon with the supplier (e.g., Cash Only, Net 30).

4. Accounts:

   • Accounts Payable Account: The ledger account for recording amounts owed to the supplier.
   • Purchase Account: The account used for recording purchases from the supplier.
   • Purchase Discount Account: The account for tracking discounts received from the supplier.

5. Contact Details:

   • Contact Person: The primary contact at the supplier's organization.
   • Phone Number, Secondary Phone Number, Fax Number, E-mail: Contact information for efficient communication with the supplier.
   • Document Language: The preferred language for any documents or correspondence with the supplier.

6. Address:

   • Mailing Address, Physical Address: The supplier’s official mailing and physical addresses for correspondence and delivery purposes.
   • Branch, Department: If applicable, specify the branch and department related to the supplier.

7. Custom Fields:

   • You can create and add custom fields to capture additional information relevant to your business needs. These fields are also accessible in the Report Editor and can be used in Supplier PDF documents.

Adding a New Supplier:

1. Fill in all the required fields and any additional information that will be useful for your operations.
2. Ensure that the Tax ID, Payment Terms, and Contact Details are correctly entered, as these are crucial for compliance and communication.
3. Click Add New to save the supplier's information.

By ensuring all relevant information is accurately filled out, you enhance the functionality of your system and streamline supplier interactions, such as making payments, sending emails, or placing orders.