Employee Payments Inquiry is where you search, review and manage everything paid to staff — salaries, reimbursements and adjustments. It is the record of money that actually left the business for people.
Where to find it
Go to HRM > Payments.
1. Search & Filter Options
| Filter | What it does |
|---|
| Employee | One person, or All Employees. |
| Date Range | The period to report on. |
| Department | Restrict to one department. |
| Payment Type | Salary, reimbursement or adjustment. |
| Status | Allocation state. |
2. Payment List Overview
| Column | Description |
|---|
| Reference | The payment reference. Click through to the detail. |
| Employee | Who was paid. |
| Date | When the payment was made. |
| Bank Account | Which account it came from. |
| Amount | The value paid. |
| Allocated | How much has been matched to payslips or claims. |
| Status | Allocated, partially allocated or unallocated. |
Example Rows Explained
A salary payment fully allocated against a payslip shows amount and allocated equal, and status allocated. A payment made ahead of payroll shows an unallocated balance until the payslip it settles has been processed.
3. Actions & Navigation
| Action | What it does |
|---|
| View | Open the payment detail. |
| Allocate | Match the payment to payslips or claims. |
| GL | See the ledger entries it created. |
| Print | Produce a payment record. |
| Void | Reverse the payment. |
4. Key Features
An unallocated payment leaves the payslip showing as unpaid. The money has gone but the liability is still open, which makes both the employee ledger and the payroll status wrong — clear it through Employee Allocations.
5. Troubleshooting Tips
| Symptom | What to check |
|---|
| The payment is missing from the list | Widen the date range, and set Status to All — an allocated payment disappears when the filter is set to Unallocated. |
| The balance looks wrong | Open More on the row. Penalty, interest and adjustments are held there rather than in the headline figure. |
| The status looks wrong | Check the allocation first. Most status surprises are an allocation that was never completed rather than a fault. |
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