View Employee
The Employee View is the complete record for one member of staff — their details, pay structure, attendance, leave, documents and payment history in one place.
Where to find it
Open any employee from Employee Inquiry.
Profile sections
| Section | Holds |
|---|---|
| Employee Information | Staff number, name, department, designation and grade. |
| Contact Details | Phone, email and address. |
| Personal Details | Date of birth, nationality and identification. |
| Job Details | Joining date, employment type, shift, bank details and status. |
| Allowances & Leaves | Pay components and leave entitlement. |
The tabs alongside
| Tab | Shows |
|---|---|
| Payslips | Every payslip processed for this employee. |
| Attendance | Their recorded working time. |
| Leave | Requests, approvals and balance remaining. |
| Loans & Advances | What they owe and what has been recovered. |
| Reimbursements | Claims and their status. |
| Documents | Passport, visa and permits, with expiry. |
Before marking someone resigned, check the loans and advances tab. An unrecovered balance has to be settled on the final payslip — once they have left there is no salary to deduct it from.
Actions
Edit updates the record; Print produces a copy. An employee with payroll history cannot be deleted — mark them resigned instead.
Related pages
- Add Employee — create a record
- Employee Inquiry — find staff
- Payslip View — one payslip in detail
- Document Type — what drives expiry alerts