Woocommerce Items list and its First Synchronization
Woo Items lists the products in your store alongside their ERP stock records, and handles the first synchronisation between the two. Once an item is linked, stock levels and prices stay aligned instead of drifting apart every time something sells.
Product Details
| Field | Description | Example |
|---|---|---|
| Product ID | The unique identifier WooCommerce assigns. | #101 |
| Product Name | The product's name. | Widget A |
| SKU | The stock keeping unit, used for inventory management. This is what links to the ERP item. | SKU-12345 |
| Regular Price | The standard price. | 100.00 |
| Selling Price | The current price, which may include a discount. | 90.00 |
| Total Sales Count | Units sold to date. | 150 |
The SKU is what ties the two systems together. A product with no SKU, or one that differs from the ERP stock ID, cannot link — and it shows up in the failure log rather than in your stock.
Documentation for Variations Sync with ERP Screen
The Variations Sync with ERP Item screen brings product variations into the ERP for the first time and manages stock updates from then on, so inventory stays level across both systems.
Screen Elements Breakdown
| Element | What it shows |
|---|---|
| SKU | The variation's stock keeping unit. |
| Variation details | The attributes that distinguish it — size, colour. |
| ERP Stock ID | The item it maps to, once linked. |
| Stock | The quantity held. |
Workflow
- Confirm categories are synced and mapped first — see Categories.
- Sync the items from the store.
- Check each product has matched to an ERP stock item by SKU.
- Resolve anything unmatched, then sync variations.
- From this point stock updates flow automatically.
Additional Notes
The first sync is the one that needs attention. Products that fail to match now will keep failing on every subsequent sync, so it is worth clearing the list completely before relying on automatic updates.
Related pages
- Woo Item Variations — variants in detail
- Woo Categories — map these first
- Items and Services — the ERP side
- Failure Logs — items that would not sync