TamilAccounting

Customer Payment View

The Customer Payment View is the full record of a payment after it has been recorded. It shows the header, the customer detail, which invoices the money was applied to, the General Ledger entries, and the allocation form used to change how the payment is distributed.

Where to find it

Open any payment reference from the Customer Payments List.

Payment Information

Field	Description
Payment Number	The unique identifier for the payment, for example `159/2026`.
Date of Deposit	The date the payment was recorded or deposited into the bank.
Created By	The user who entered the payment.
Created On	The exact timestamp of creation.
Salesman	The salesperson associated with the customer or transaction.
Branch	The business unit or location where the payment was recorded.

Document Details

Field	Description
From Customer	The customer who made the payment.
Customer Currency	The currency used for the transaction.
Amount	The total value of the payment received.
Allocated	How much of the payment has already been applied to invoices.
Into Bank Account	The bank or cash account the funds were deposited into.
Payment Type	The mode of payment, such as a cash or savings account.
Sales Area	The region associated with the transaction.

Customer Details

The customer name and their registered billing or contact address, as held on the customer record.

Status

Status	Meaning
Unallocated	None of the payment has been linked to an invoice.
Partially Allocated	Part has been linked; a balance remains available.
Allocated	The payment has been fully applied to outstanding invoices.

Allocation Tab

Shows exactly which invoices were paid using this payment.

Column	Description
Type	The kind of linked transaction, such as a Sales Invoice.
Reference	The reference of the invoice being paid.
Date	The date the linked invoice was created.
Total Amount	The full value of the linked invoice.
Left to Allocate	The remaining balance on that invoice after this allocation.
This Allocation	The amount from this payment applied to that invoice.

General Ledger Tab

Column	Description
Account	The ledger accounts affected, typically Undeposited Funds debited and Accounts Receivable credited.
Debit / Credit	The balanced financial movement in the functional currency.
Total	The bottom row, confirming total debits equal total credits.

Allocation Form

The Allocation Form is the tool for manual debt management. Use it to choose which invoices to clear first — the oldest outstanding debt, or the ones that matter most — and to split a single large payment across several transactions. It also lets you correct an allocation that was applied to the wrong invoice.

The form lists all outstanding Sales Invoices and Bank Payments for the customer, with the amount available to allocate and a field against each transaction for the amount to apply.

A payment left unallocated is money in your bank that your reports still treat as debt. It ages into your overdue figures and can trigger a credit block on a customer who has actually paid.

Attachments

You can upload and view documents related to the payment — bank deposit slips, payment screenshots, remittance advices — directly from the view page.

Actions

Action	What it does
Edit	Modify the payment details, subject to permissions.
Allocate	Open the allocation screen to apply or change how the payment is linked to invoices.
Print	Generate a printed or PDF receipt.
Share Link	Create a URL to share the payment details with the customer.
Void	Cancel the payment, reversing all associated ledger entries and allocations.

Customer Payment — record a payment
Customer Payments List — find payments
Allocations — apply payments across invoices
Invoices — the debt being settled

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