Journal Entry View
The Journal Entry View shows one manual journal in full — its header, its lines, and the accounts it posted to. It is where journals are reviewed, edited and printed before or after they form part of the period's figures.
Overview
Journals carry more risk than transactional documents because nothing calculates them for you. Reviewing them properly is how errors are caught before a period closes.
Where to find it
Open any reference from Journal Inquiry.
Key Components of the Journal Entry View
Header Information
| Field | Description |
|---|---|
| Reference | The unique journal number, for example 001/2024. |
| Transaction Date | The date the entry posted. |
| Trans Name | The name or description of the transaction. |
| Created By | Who entered it. |
| Created On | The exact date and time it was created. |
Line Details
| Column | Description |
|---|---|
| Account | The ledger account the line posted to. |
| Debit / Credit | The amount and its direction. |
| Memo | The narrative for the line. |
| Dimension | Cost centre attribution, where used. |
| Totals | Summed debits and credits, which must agree. |
Use Cases
- Reviewing before period close — checking that month-end journals are right while they can still be changed.
- Answering an audit query — the reference, creator, timestamp and memo together explain the entry.
- Printing for a file — where a signed journal is part of your controls.
- Correcting an error — edit while the period is open, or reverse with a further journal once it is closed.
Once the period is closed the entry cannot be edited — see GL Closing. Correcting a closed-period journal means posting a reversing entry in an open period, which is the correct treatment anyway.
Related pages
- Journal Entry — create a journal
- Journal Inquiry — find journals
- GL Transaction Details — the postings produced
- GL Closing — why editing may be refused