Overview

The Journal Entry View page provides detailed information about individual journal entries recorded in your ERP system. This view is essential for reviewing, editing, or printing journal entries, ensuring all financial transactions are accurately recorded and tracked.

Key Components of the Journal Entry View

1. Header Information:

   • Reference: The unique reference number for the journal entry (e.g., 001/2024).
   • Transaction Date: The date on which the transaction occurred.
   • Trans Name: The name or description of the transaction (e.g., Journal Entry #001/2024).
   • Created By: The user who created the journal entry.
   • Created On: The date and time when the journal entry was created.
   • Document Date: The date when the document was issued.
   • Event Date: The date related to the financial event (often the same as the transaction date).

2. General Ledger (GL) Details:

   • Account: The GL accounts affected by the journal entry (e.g., 1070 - PayPal, 4450 - Foreign Exchange Gain).
   • Counterparty: Any related party or entity involved in the transaction.
   • Branch: The branch where the transaction was recorded, if applicable.
   • Department: The department related to the transaction, if applicable.
   • Debit: The amount debited to the account.
   • Credit: The amount credited to the account.
   • Memo: Additional notes or descriptions associated with the transaction (e.g., Exchange Variance).

3. Actions:

   • Print: Print the journal entry for record-keeping or auditing purposes.
   • Edit: Modify the journal entry if there are any errors or updates needed.
   • Void: Cancel or void the journal entry if it was created in error or needs to be reversed.

4. Posted Banner:

   • A "POSTED" banner indicates that the journal entry has been finalized and recorded in the GL.

Use Cases

• Audit and Compliance: Verify and review journal entries for compliance with accounting standards and audit requirements.
• Error Correction: Edit or void incorrect journal entries to maintain accurate financial records.
• Record Keeping: Print journal entries for physical or digital record-keeping.