The Goods Received Note view is the full record of a delivery after it has been processed. It shows what arrived, from whom, the inventory it created, and the ledger entries that recorded both the stock and the liability it carries until the supplier bills you.
Where to find it
Open any GRN reference from the GRN List.
Reference Information
| Field | Description |
|---|
| Reference | The unique GRN reference. |
| Date | The date the goods were received. |
| Supplier's Reference | The vendor's delivery note number. |
| Created By / Created On | Who recorded the receipt and exactly when. |
Document Details
| Field | Description |
|---|
| Currency | The currency of the transaction. |
| Our Order Ref | A link back to the purchase order this receipt was made against, where there was one. |
| Receive Into | The warehouse the stock was taken into. |
| Project / Workorder | The project or production job the material is tracked against. |
| Branch / Department | The organisational unit the receipt belongs to. |
Supplier
The supplier name, contact details and registered address.
Line Details
| Column | Description |
|---|
| Item Code & Description | The item received. |
| Batch No & Exp Date | Batch and expiry for tracked items. |
| Received | The quantity taken into stock. |
| Price | The unit cost, which becomes the item's cost basis. |
| Line Total | The value received on the line. |
General Ledger Tab
The accounting entries the receipt triggered.
| Account | Effect |
|---|
| 1510 - Inventory | Debited — the increase in physical stock value. |
| 1550 - Goods Received Clearing Account | Credited — the temporary liability until the supplier's invoice is processed. |
The clearing account is the whole point of a GRN. It records that you owe for goods you now hold, before the bill exists. When the invoice arrives that balance is reversed into Accounts Payable.
Total Details
The sub-total, any discount or round-off adjustment, and the total value received.
GRN Status
| Status | Meaning |
|---|
| Not Invoiced | Goods received and added to inventory, but no supplier invoice recorded against them. |
| Partially Invoiced | Only part of the received quantity has been billed. |
| Invoiced | Everything received has been matched to a purchase invoice. |
| Draft | Saved but not finalised; inventory and ledgers untouched. |
Action Buttons
| Action | What it does |
|---|
| Purchase Invoice | Convert the receipt into a supplier invoice. See GRNs To Invoice. |
| Edit | Modify details where the receipt has not yet been invoiced, subject to permissions. |
| Print GRN | Generate a copy for warehouse records. |
| Void | Invalidate the receipt, reversing the inventory and ledger impact. |
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