Payroll Process
Payroll Processing calculates pay for a group of employees at once — earnings, deductions and net pay for a chosen month. It is the batch step; individual payslips are produced separately.
Where to find it
Go to HRM > New > Payroll.
Step 1: Select Payroll Criteria
| Filter | Purpose |
|---|---|
| Select Month | The period being paid. |
| Select Department | Restrict to one department, or run everyone. |
| Select Grade | Restrict to one grade, where relevant. |
Step 2: Process Payroll
- Set the month and any department or grade filter.
- Tick the employees to include — one, several or all.
- Review the calculated figures.
- Process.
Attendance must be complete before you run payroll. Loss of pay is calculated from recorded presence, so a month with missing attendance produces payroll that overpays — and attendance cannot be edited once payroll is processed for that date.
Everyone already has a payslip
When every employee in your selection already has a payslip for the month, the page says so plainly. It is not an error — it means the run has already been done for those people, and there is nothing left to process.
Payroll Page vs. Payslip Page
| Screen | Works on | Use for |
|---|---|---|
| Payroll | Many employees at once | Running the monthly cycle for a department or the whole company. |
| Payslip | One employee | Adjusting an individual — entering allowances, loss of pay or loan repayment changes. |
Summary
Payroll is the bulk calculation; the payslip is where an individual's figures are reviewed and adjusted. The usual cycle is: complete attendance, run payroll for the month, then check payslips for anyone whose pay needs adjusting, and finally pay through Employee Payments.
Related pages
- Payslip Process — the per-employee step
- Payroll Inquiry — review processed payroll
- Attendance Entry — must be complete first
- Employee Payments — paying the calculated amounts