Sales types & taxes
Tax-inclusive and tax-exclusive prices, tax groups and how the same item stays correct.
Taxes & Filings · GST and VAT
Tax worked out on every line, ready when you file.
Set your taxes up once and every quotation, order, invoice and bill in TamilAccounting is taxed the same way, whoever types it — whether the price includes tax or not. Each tax keeps its own accounts, every period shows what is due, and the returns, e-invoices and e-way bills come from the documents you already raised.
Tax-inclusive or exclusive
GST & VAT
Filing periods
GSTR-1, 3B & 2B
e-Invoice & e-Way Bill
ZATCA Phase 2
What’s new
New in Taxes & Filings
The additions of 2026 move e-invoicing into the invoice screen, protect your input credit and keep every price list taxed the same way.
New
GST e-invoice from the invoice itself
The IRN, acknowledgement and signed QR come straight back onto the invoice you raised — one at a time or a month’s worth in one pass, with the portal’s reason shown on any rejection.
Learn moreNew
E-way bills that watch their validity
Raise the e-way bill from the registered invoice with the vehicle, transporter and distance. Every goods line goes with its own GST, and the register shows which bills expire in the next 24 hours.
Watch the walkthroughNew
GSTR-2B matching and supplier IRNs
Upload the 2B file and see what matches, what is in 2B but not in your books, and what you booked that is missing from 2B. Validate a supplier’s IRN the day the bill arrives.
Learn moreRegistered invoices are locked
Once an invoice carries a live IRN, Edit and Void disappear everywhere in the system until it is cancelled at the portal.
Watch the walkthroughNew
ZATCA Phase 2 for Saudi Arabia
Standard invoices are cleared, simplified ones reported, and the hash chain moves on only when an invoice is accepted. Onboarding runs as a guided wizard inside the system.
Learn moreTax-inclusive or exclusive, same tax
A price list with tax inside and one with tax on top post the same taxable value and the same tax, and the price column says which one you are looking at.
Watch the walkthroughNot registered yet? Switch tax off
Set Tax Enabled to No and the tax menu, tax lines and tax fields disappear. Once you file a tax period, the switch locks so a filed period never loses its tax.
Watch the walkthroughNew
TDS on invoices and payments
Switch TDS/TCS on in Company Setup, choose the section on a sales or supplier invoice, and record the TDS deducted when a customer pays you or you pay a supplier.
New
HSN codes on the summaries
Indian companies see each item’s HSN code on the Sales & Project Invoices Summary and the Purchase Order Summary, which now splits taxable value and tax per line.
Without tax in the books
Where tax goes wrong in most small businesses
Tax worked out on a calculator, a return built in a spreadsheet the night before it is due, and portals that know nothing about your books. It holds together until the first notice arrives.
Tax inside some prices, on top of others
The counter quotes a price with tax in it; the trade desk quotes before tax. Someone adds tax to an inclusive price, and the customer is overcharged — or your sales figure quietly includes tax.
Cost: wrong invoices and a sales figure you cannot trust.
The wrong tax on the line
Intra-state or inter-state, exempt or differently rated — the clerk picks the tax by memory. One wrong choice on a large invoice and the return no longer matches what the buyer claimed.
Cost: mismatches with your buyers’ returns and notices to answer.
Returns rebuilt every month
Output tax from one report, input tax from another, adjusted in a spreadsheet the night before the due date. Nobody can say afterwards how the filed number was reached.
Cost: late nights each month, and figures that cannot be traced.
Filed periods edited later
An invoice is back-dated into a month whose return has already gone in. Now the books and the return disagree, and nobody noticed when it happened.
Cost: revised returns, interest and awkward questions at audit.
Input credit taken on trust
A supplier’s bill is booked and its tax claimed, but the supplier never reported it. You find out when the credit is reversed — with interest.
Cost: credit lost that you had already paid for.
A different rulebook in every country
GST in India, VAT with e-invoicing in Saudi Arabia, VAT returns in the Gulf and Africa. Running each country on a different package means a different set of books to reconcile.
Cost: duplicated work and group figures that never agree.
With TamilAccounting
From the tax setup to the paid return
Each step uses what the one before it recorded, so the tax on the invoice is the tax in the ledger is the tax in the return.
Set up onceTaxes with their accounts, tax groups and item tax types
Price listsEach list says whether its prices include tax
Every line taxedCustomer’s tax group minus the item’s exemptions
e-InvoiceIRN or ZATCA clearance from the invoice, where it applies
Own accountsTax collected and tax paid posted per tax
Period dueEach filing period with amount due, payments and balance
ReturnsTax Report, GSTR or country VAT report, in PDF or Excel
Filed & paidMark as filed, then record the payment or the refund
What is built in
Tax handled where the documents are made
The same tax engine runs through sales, purchases and Point of Sale, and the country rules load only for companies in that country.
Pricing
Tax-inclusive or exclusive — the same item, the same tax
A sales type is a price list — Retail, Wholesale, Dealer, Export — and each one says whether its prices already contain tax. The customer’s price list comes with them onto every quotation, order and invoice, and the price column reads Price After Tax or Price Before Tax so nobody has to guess.
- Tax inside a price is worked out per tax and rounded, so the pieces add back to the price
- Your sales figure is always the taxable value, never tax
- Suppliers have their own “prices contain tax” setting for purchase orders and bills
- Point of Sale follows the customer’s price list the same way
- Switching the price list on a document re-prices every line
Taxable value1,000.00
Tax180.00
Invoice total1,180.00
Retail · Price After Tax1,180.00Tax included
Wholesale · Price Before Tax1,000.00Tax added
Dealer · factor 0.90 of Wholesale900.00Calculated
Sales account credited1,000.00Same both ways
Tax setup
Three layers decide the tax on every line
On each line, TamilAccounting takes the taxes in the customer’s or supplier’s tax group and removes any the item is exempt from. Nobody picks a tax by memory.
- Taxes — a rate and two ledger accounts, one for tax collected and one for tax paid
- Tax groups — one tax such as VAT, or several together such as CGST and SGST; tick the ones that also apply to shipping
- Item tax types — for exempt goods and goods at a different rate; changeable on a single line if you allow it
- India: HSN/SAC codes, each linked to its item tax type
- TDS and TCS sections, switched on in Company Setup and applied on invoices and payments
Within the stateCGST 9% + SGST 9%Shipping taxed
Other statesIGST 18%Shipping taxed
Standard VATVAT 15%One tax
Item type · Exempt goodsAll taxesExempt
Item type · Reduced rateHSN 10065% group
Filing & payment
Every period, what is due and what is paid
Set your filing period once in Company Setup — monthly, every two months, quarterly, half-yearly, annually and more. The Taxes home shows tax collected on sales and paid on purchases for the year, then every period with the amount due, payments and balance.
- Prepare the period’s return and print it as a PDF or in Excel
- Mark it as filed once it is submitted; cancel the filing if you need to correct it
- Record the tax payment — or the refund, as a deposit — straight from the period
- Any entry dated inside a filed period raises a warning
- Once the tax is paid, the books close up to the end of that period
Returns & reports
The returns you file, ready when you are
Every company gets the Tax Report, detailed or summary, for any period — each tax charged on sales, paid on purchases and the net payable or refundable. Country packs add the reports their return asks for.
- India: GSTR-1, GSTR-2A and GSTR-3B reports, and GST ITC-04 for job work
- India: GSTR-2B matched against your purchases — matched, in 2B only, in books only
- UAE: a detailed tax report by emirate
- Bahrain and South Africa: a VAT report, with South Africa’s detailed VAT report
- Tax Details (Cash Basis), with net output and input amounts
India · e-Invoice
GST e-invoice and e-way bill, without opening a portal
Generate the IRN from the invoice you raised — or let every invoice register itself on save. The IRN, acknowledgement and signed QR come back onto the invoice and print on your layout, and the e-way bill is raised from the same document.
- B2B, SEZ, exports and credit notes; bulk generate with a result per invoice
- GSTIN, HSN and PIN codes checked before anything is sent
- Edit and Void hidden while an IRN or e-way bill is live
- E-way bills for invoices, deliveries, transfers, returns and job-work challans
IRN8f3c…e41aGenerated
Signed QROn the printReady
e-Way Bill412 kmExpiring in 20 h
Edit & VoidHiddenLocked by IRN
Saudi Arabia · ZATCA
ZATCA Phase 2, handled as you invoice
For Saudi companies, issuing the invoice is the exchange with ZATCA: the system builds the e-invoice, signs it, links it to the invoice before it, then clears or reports it and prints the QR.
- Standard (B2B) invoices cleared; simplified (B2C) invoices reported
- The hash chain moves on only when an invoice is accepted
- Onboarding as a guided wizard, with a test environment before production
- The Saudi rules load only for Saudi companies
Standard invoice · Buyer B11,500.00Cleared
Simplified invoice · Counter 1230.00Reported
Hash chainLinkedUp to date
Standard invoice · Buyer C4,600.00Fix and re-send
Worked example
What the ledger sees, however the price was written
A tax-included sale of 1,180 within the state, and a supplier bill of 600 plus tax. Each tax lands in its own account — collected on one side, paid on the other — so the period’s net is simply the difference.
Here the period owes 180 collected less 108 paid: 72 to pay, shown on the Taxes home against that period until it is filed and paid.
One sale and one purchase, GST 18%
Illustrative figures — nobody types these entries; the invoice and the bill post them
| Sales invoice (Retail, tax included) | Debit | Credit |
|---|---|---|
| Customer account | 1,180.00 | |
| Sales | 1,000.00 | |
| CGST collected 9% | 90.00 | |
| SGST collected 9% | 90.00 | |
| Supplier bill (price before tax) | ||
| Purchases | 600.00 | |
| CGST paid 9% | 54.00 | |
| SGST paid 9% | 54.00 | |
| Supplier account | 708.00 | |
| Totals | 1,888.00 | 1,888.00 |
Under VAT the same sale posts one VAT line of 180.00 instead of the CGST and SGST pair. Either way, the sales account carries the taxable value only.
Watch it in action
Watch tax, e-invoice and ZATCA in action
Recorded on demo companies: tax-inclusive and exclusive prices, a GST e-invoice and e-way bill raised without opening the portal, and a Saudi invoice cleared under Phase 2.
GST e-invoice & e-way bill
IRN, signed QR and e-way bills generated from the invoice — no portal to open.
ZATCA Phase 2 (Saudi Arabia)
Clearance, reporting and the hash chain handled for every invoice.
Quick takes · under a minute or two
More features
The details that keep tax right every day
Small things that stop the big mistakes, all part of the core.
Your filing frequency
Monthly, every two months, quarterly, half-yearly or annually — chosen once in Company Setup.
Payment or refund
Tax payable is recorded as a bank payment; tax refundable as a bank deposit, both from the period.
Tax on freight
Tick the taxes that also apply to shipping in a tax group, and freight is taxed with the goods.
Filed-period warning
An order, invoice, bill, payment or journal dated in a filed period warns before it is saved.
One system, many countries
Group companies in India, Saudi Arabia, the UAE, Bahrain and South Africa each follow their own rules.
PDF & Excel returns
Every tax report and filing prints as a PDF or exports to Excel with numbers kept as numbers.
Tax in the month-end pack
The Period Statement carries taxable sales, output tax, taxable purchases and input tax credit.
Test before going live
e-Invoicing is switched on per company and can be tried against a test environment first.
Where it fits
Tax follows the documents, in every module
Sales, purchases, Point of Sale and job work all use the same tax setup, so the return reflects the whole business.
GST e-Invoice & e-Way BillIRN, signed QR and e-way bills from the invoice, with GSTR-2B matching.Explore ZATCA Phase 2Clearance, reporting, hash chain and QR for Saudi invoices.Explore Sales & ReceivablesPrice lists, invoices and credit notes taxed line by line.Explore Purchases & PayablesSupplier tax groups, bills and the input credit you claim.Explore Point of SaleTax-inclusive counter prices that post the same tax as the back office.Explore Financial StatementsThe month-end pack with its tax summary, and the statements behind it.Explore Textile ERPJob work with ITC-04, and an e-way bill for every challan.Explore AppsCountry packs and industry apps you switch on when you need them.Explore
Why businesses stay
Bring your data. We’ll keep it right — and keep making it better.
Switching software is the hard part. We help you move, keep your records sound, and keep improving the system with you.
Data migration & opening balances
Move across from Tally, Zoho, QuickBooks, Xero, Sage 50 or SMACC, or from Excel templates for items, customers, suppliers, employees, chart of accounts and opening balances. You preview every row before it is saved — and our team helps you through it.
Your data, kept right
Your database is backed up three times a day — every 8 hours — and your files are backed up too. Each company keeps its own separate database; roles decide who can see, enter, approve or void; every change is on the audit trail; and everything exports to Excel or PDF whenever you want it.
Always improving, with you
We follow up regularly with the businesses that use it, and their requests become features. Updates arrive on your account automatically — nothing to download or reinstall.
Connected to what comes next
GST e-invoice and e-way bill, ZATCA, WooCommerce, WhatsApp, biometric devices, online payment gateways, mobile apps and an AI assistant — and new connections are added as the market moves.
FAQ
Taxes & filings: common questions
No. Generate the e-invoice from the invoice you already raised; the IRN, acknowledgement and signed QR come back onto it, and the QR prints on the invoice automatically. E-invoicing is switched on per company, and you can test against the sandbox before going live.
No. A registered invoice cannot be edited or voided anywhere in the system. Cancel it at the portal first, and it unlocks.
Every company gets the Tax Report, detailed or summary, for any period. Indian GST companies also get GSTR-1, GSTR-2A, GSTR-3B and the ITC-04 job-work report, and the Taxes home page shows every tax period with the amount due, payments and balance.
No. Each price list says whether its prices include tax. An inclusive price of 1,180 and an exclusive price of 1,000 at 18% both post a taxable value of 1,000 and tax of 180, and the sales account never includes tax.
Yes. Set up your TDS and TCS sections under Taxes, choose the section on the invoice, and record the TDS deducted when you receive a customer payment or pay a supplier.
No. The Saudi rules load only for Saudi companies and the Indian GST rules only for Indian ones, so each company follows its own country’s requirements.
Yes. Set Tax Enabled to No in Company Setup and the tax menu, tax lines and tax fields disappear; documents already posted keep their entries. Once you start filing tax periods, the switch is locked so a filed period can never lose its tax.
Any entry dated inside a filed period raises a warning before it is saved, and once the period’s tax is paid the books are closed up to the end of that period, so nothing can be added to it afterwards.
Let the books work out the tax.
Set up your taxes once — every invoice, bill and return in TamilAccounting follows them, in India, the Gulf and beyond.