HRM: hiring to full and final
Employees, attendance, leave, payroll, loans and the final settlement in one module.
HRM & Payroll
From the first punch to the payslip — one record per person.
Hire and onboard, take attendance from the gate, the phone or the ERP login, approve leave, run the month’s payroll for a whole department and pay it from the bank. TamilAccounting keeps every step on the same employee record and posts it to the same books as the rest of your business.
Step-by-step onboarding
Biometric & login attendance
Leave with approvals
Payroll by department or grade
Grouped payslips
Employee portal
What’s new
New in HR & Payroll
Added through 2026: less typing at the gate, salary revisions in one sitting, and payslips staff can actually read.
New
Biometric attendance through EdgeBridge
Fingerprint, face and access-card terminals send their punches through the EdgeBridge app. Everyone enrolled on a terminal is listed, and linking someone enrolled late brings back the punches they already made.
Learn moreNew
Where each entry came from
Daily Attendance marks every entry as a device punch, a portal clock-in with its address, an ERP login, a correction or a hand entry — with late, early and no punch-out flagged.
Watch the walkthroughNew
Attendance from the ERP login
Switch it on for a department and the day’s first login marks the employee in. Once the work day ends, the punch-out comes from their last activity in the ERP.
New
Salary Update for many at once
Type a new gross on each row, let the grade follow its salary band, calculate the allowances and save only the rows you ticked.
New
Payslips people can read
Earnings, deductions and employer contributions in their own groups, with a leave table of entitled, this month, used this year and balance days.
New
A payroll grid you can read
The employee’s name stays pinned while the money scrolls; columns sit under Earnings, Cost to Company, Deductions and Net Pay bands, with the totals on a bar below.
New
Pay over the days that were due
Choose 30 days or actual working days. An absent day costs a day’s pay, and staying late is never charged as absence.
New
End of service from the last payslip
The benefit is worked from the last paid basic or the last paid gross, as your setting says, and the figure used is shown on the settlement and its reports.
New
Open the employee portal from their record
Staff clock in, apply for leave, download payslips, file claims and ask for an advance; managers approve from the same portal — and HR can open it as the employee to see what they see.
Learn more
Without an HR system
Where payroll goes wrong every month
Most businesses run HR on an attendance register, a salary spreadsheet and the accountant’s memory. These are the problems that follow.
The register is typed twice
The device prints a report, someone keys it into a spreadsheet, someone else fixes the missing punches by hand. Nobody can say afterwards which entries were real.
Cost: disputes on payday, and pay for hours nobody worked.
Leave approved on WhatsApp
A manager says yes in a chat, HR never hears of it, and the day shows up as an absence — or the balance is used twice.
Cost: wrong deductions and arguments over who had how many days.
A salary sheet only one person understands
Allowances, deductions and overtime live in formulas copied from last month. A revision for twenty people means twenty edits and a hope that none were missed.
Cost: payroll that cannot run when that person is on leave.
Loans and advances in a notebook
Who borrowed what, how much has come back and which month the instalment starts are tracked by hand — until someone forgets to deduct.
Cost: money lent and never recovered, especially when people leave.
HR answers the same questions all day
What is my leave balance? Can you send my payslip again? Has my claim been paid? Every answer is in a file only HR can open.
Cost: HR time spent fetching instead of managing.
Payroll that never reaches the books
Salaries are worked out in one place and posted to the accounts in another, as a single lump. Departments, claims and loan recoveries disappear inside it.
Cost: a payroll cost you cannot break down, and a month end that waits for HR.
With TamilAccounting
One employee, hire to full and final
Each step reads the one before it, so nothing is entered twice — and the money steps post to the general ledger as they happen.
OnboardWizard: details, job, salary, leave
AttendanceDevice, portal, ERP login or by hand
LeaveApplied, approved, written into attendance
PayrollA department or grade in one run
PayslipGrouped, printed, emailed, in the portal
PayFrom a bank or cash account
Claims & loansReimbursed, lent, recovered
Full and finalEnd of service, leave, open balances
How it works
Everything HR does in a month, on one screen
Employees, attendance, daily attendance, payroll, payments, reimbursements, loans, leave and assets are tabs of one HRM page.
Employees
Onboard once, step by step
A new employee is added through a wizard: employee information, contact details, personal details, job details, then allowances and leaves. Enter the gross and Calculate fills every allowance and picks the grade whose salary band it falls in.
- Department, designation, grade, shift and who they report to
- Salary components, leave entitlement and the bank account their pay goes to
- Visa and immigration details, licences and employee documents
- Education, training, appraisals, increments and family on the employee’s view
- Company property issued to them, and returned when they leave
Attendance
Attendance nobody has to type
Biometric terminals and door readers send punches through the EdgeBridge app; staff in the field clock in from the employee portal with their location; desk staff are marked in when they log in to the ERP. Daily Attendance then shows each day’s entries with clock-in, clock-out, worked hours and where each came from.
- Late arrival, early exit and missing punch-out flagged against the shift
- Summary cards that filter the list with one click
- Attendance Entry for up to seven days at a time, by branch, department or employee
- Present, absent, off day, public holiday or any leave type, with half-days
- Dates inside a processed payslip are locked, so a paid month cannot drift
Leave
Leave that writes itself into attendance
Leave types are set up once with their entitlements. Employees apply from the portal against their available balance, or HR enters the request. When it is approved, the days are written into attendance automatically, skipping weekly offs, and the balance updates.
- Leave types with yearly entitlements, carried on each employee’s record
- Managers approve, reject or send back from the portal
- A medical certificate attached to sick leave
- Leave balances printed on every payslip
Payroll
The month’s payroll for a department in one run
Pick the month, a department or a grade, and Payroll Process works out allowances, deductions, taxes, overtime, loan instalments and absence together. Paying is a separate step: pay the department’s salaries from a bank or cash account, and each payslip is settled.
- Allowances as a fixed amount, a percentage of basic or gross, or a formula
- Pay over 30 days or the employee’s actual working days
- Overtime from attendance hours against the shift, with holiday factors
- Run with attendance, or without it for staff on a fixed monthly salary
- Payslips printed one at a time or in bulk, emailed, or downloaded from the portal
Salary Update
An annual revision in one sitting
Salary Update lists your employees with their current gross and grade. Type the new gross on each row: the grade follows the salary band as you type, unless you pick one by hand, and Calculate fills every allowance the grade gives.
- Filter by department, grade, “without a salary” or “grade not matching the salary”
- Only ticked rows are saved; a changed row you forgot to tick is called out
- Each change is kept in the employee’s increment history
- Optionally reset leave days to the new grade’s entitlement
Ticked3
Grade changed1
Not ticked1
Employee A · 18,000 → 20,000Grade ACalculated
Employee B · 24,000 → 30,000A → BBand moved
Employee C · 32,000 → 34,000Grade BCalculated
Employee D · 15,000 → 16,500Grade ANot ticked
Loans, claims & full and final
Money owed both ways, settled properly
A salary advance is paid early and deducted in that month’s payroll. A loan is issued with its start date and number of instalments, with or without interest, and payroll recovers each instalment from the month you chose. Expense claims carry one line per expense with the bill attached, and are paid through the same screen as salary — or with the payroll.
- Loan types with their interest rate and the pay component that recovers them
- Every payment allocated against the payslip, claim or loan it clears
- End-of-service benefit by your country’s rules — Saudi Arabia, Bahrain and Botswana today
- The settlement adds pending leave encashment and nets off open loans and balances
Service6 y 4 m
Salary used20,000
Net payable58,000
End-of-service benefit60,000Country rule
Pending leave encashment8,000Added
Staff loan balance−10,000Recovered
Termination dateSetReady to process
A payslip people can read
Every line in its own group
The payslip PDF lists what was earned, what was deducted and what the company contributed on top — each in its own group with its own total — so the net pay can be checked without a calculator.
Below it, a leave table shows each leave type’s entitlement, the days taken this month, the days used this year and the balance. The same payslip is printed in bulk for a department, emailed, or downloaded by the employee from the portal.
Earnings
Employee F · one month, illustrative
| Basic salary | 12,000.00 |
| House rent allowance | 6,000.00 |
| Special allowance | 7,000.00 |
| Gross | 25,000.00 |
Deductions
Recovered from this month’s pay
| Provident fund | 1,440.00 |
| Professional tax | 200.00 |
| Loan instalment | 2,000.00 |
| Total deductions | 3,640.00 |
Net pay: 25,000.00 − 3,640.00 = 21,360.00. The employer’s own provident fund share appears under Contributions, outside the net pay.
Leave details
Printed under the pay details
| Leave type | Entitled | This month | Used (year) | Balance |
|---|---|---|---|---|
| Casual leave | 12 | 1 | 4 | 8 |
| Sick leave | 6 | 0 | 1 | 5 |
| Annual leave | 15 | 0 | 5 | 10 |
Watch it in action
Watch HR and payroll, start to finish
Recorded on a demo company: employee records, attendance, leave, payroll and payment, claims and loans — plus the employee portal on a phone, and a fingerprint at the gate reaching the payslip.
Employee portal
Punch in, apply for leave, download payslips and file claims from any phone.
Quick takes · under a minute or two
More features
The setup that makes payroll follow your rules
Set it once, and every payroll run, payslip and report reads from it.
Grades & allowances
Grades with salary bands decide which allowances apply; each allowance is a fixed amount, a percentage of basic or gross, or a formula.
Shifts & attendance settings
Shift hours, grace times, half-day and absent rules, and the switch that turns on login attendance per department.
Overtime & holidays
Overtime, special and holiday overtime factors, and public holidays that attendance and payroll respect.
Candidates & careers form
An application form for your website’s careers page, protected against spam, that drops each resume into Candidates.
Company assets
Assign laptops, phones and tools to an employee and record their return, separately from the fixed asset register.
Visas, documents & medical
Visa and immigration types, employee documents, medical premium and leave travel, switched on only where you need them.
Posted to your books
Payroll, salary payments, claims, loan recoveries, leave encashment and end of service post to the general ledger as they happen.
HR & payroll reports
Payslips, payroll history, monthly and annual summaries, attendance, leave, loans, reimbursements, encashment and end of service — to PDF or Excel.
Works with
Modules and apps that extend HR
EdgeBridge NewBiometric terminals and door readers feed attendance through an on-site gateway, with each device id linked to an employee.Explore One Portal NewEmployees, customers and suppliers each see their own records; managers approve leave, claims and corrections.Explore Post-Dated ChequesAdds a cheque tab inside HRM for advances paid by cheque, tracked from issue to collection.Explore TenderProField expense claims from project sites flow through the same reimbursement and approval screens.Explore Journal & GLEvery payroll, salary payment and loan recovery lands in the ledger as its own entry, ready for the month-end close.Explore BankingSalary payments from bank or cash accounts, reconciled with the bank statement.Explore
Why businesses stay
Bring your data. We’ll keep it right — and keep making it better.
Switching software is the hard part. We help you move, keep your records sound, and keep improving the system with you.
Data migration & opening balances
Move across from Tally, Zoho, QuickBooks, Xero, Sage 50 or SMACC, or from Excel templates for items, customers, suppliers, employees, chart of accounts and opening balances. You preview every row before it is saved — and our team helps you through it.
Your data, kept right
Your database is backed up three times a day — every 8 hours — and your files are backed up too. Each company keeps its own separate database; roles decide who can see, enter, approve or void; every change is on the audit trail; and everything exports to Excel or PDF whenever you want it.
Always improving, with you
We follow up regularly with the businesses that use it, and their requests become features. Updates arrive on your account automatically — nothing to download or reinstall.
Connected to what comes next
GST e-invoice and e-way bill, ZATCA, WooCommerce, WhatsApp, biometric devices, online payment gateways, mobile apps and an AI assistant — and new connections are added as the market moves.
FAQ
HR & payroll: common questions
Biometric terminals and door readers connect through the EdgeBridge app, which runs on a computer in your office and links each device id to an employee. Staff without a device can clock in from the employee portal, be marked in when they log in to the ERP, or be entered by hand — and Daily Attendance shows which of these each entry came from.
Yes. A preference lets payroll run without attendance for staff on a fixed monthly salary. With attendance on, unpaid absence comes off the pay, worked over 30 days or the employee’s actual working days as you choose, and staying late is never counted as absence.
Deductions such as provident fund or social insurance are set up as pay components with your own rates and bases, and applied on every payslip. Nothing is hard-coded, so the same setup adapts to your rules.
Use Salary Update. It lists employees with their current gross and grade; type each new gross, let the grade follow the salary band or pick one, press Calculate to fill the allowances, and Update saves the ticked rows and records the increment in each employee’s history.
Yes. In the employee portal, on the web or a phone, staff clock in, see their attendance, request a correction, apply for leave against their balance, download payslips, file expense claims and request a salary advance. Managers approve their team’s requests from the same portal.
Each loan is issued with a start date and a number of instalments, with or without interest. Payroll deducts the instalment every month from the start date you chose, and the loan shows what has been recovered and what is still outstanding.
Where your country’s rules call for it — Saudi Arabia, Bahrain and Botswana today — yes. The benefit is worked from the service period and the last paid basic or gross, pending leave encashment is added, and open loans and balances are netted off before the final payment.
Run your people and your books in one system.
Start free with your own employees and grades — and connect biometric attendance and the employee portal when you are ready.