Customer portal
Customers see their invoices, deliveries and statement — and pay online.
One Portal · customers, suppliers & staff
One sign-in for everyone you work with — each sees only their own.
Customers check their invoices and pay. Suppliers quote, accept orders and send their bills. Employees punch in, apply for leave and download payslips. They all sign in at the same portal address, on the web or the Android app, and TamilAccounting opens the workspace that belongs to them — straight from the books you already keep.
Customer portal
Supplier portal
Employee portal
Web & Android app
Online payments
Manager approvals
Outstanding₹32,600
Overdue3 invoices
Over 60 days₹3,000
Invoice 196/2026₹3,000Over 60 days
Invoice 197/2026₹12,00031–60 days
Bank transfer recorded₹3,000Awaiting confirmation
Delivery to Store 240 cartonsOn its way
Three workspaces, one door
The questions people ask you, answered before they ask
Can you resend that invoice? Has our order been approved? What is my leave balance? Every answer is already in your ERP. The portal lets the person asking read it — and do their side of the work themselves.
For customers
Their account, their invoices, their way to pay
A customer signs in and sees what they owe, what is overdue, how much of their credit limit is in use and which invoices need attention. Each invoice opens to its lines, tax, total and the balance still due.
- Invoices and credit notes, filtered by open, overdue, part paid or paid
- Pay chosen invoices online, where a payment gateway is set up — or record a bank transfer or cheque for your team to confirm
- Order requests from a catalog at their own price list, with their own PO reference — they reach you as a quotation
- Every delivery on its way to them, and what was in it
- A statement of account for any period, as a PDF their accountant can use
- Shared documents and support tickets, each conversation in one thread
Orange juice 1 L × 120₹9,600Your price
Mango juice 1 L × 60₹5,400Your price
Needed by5 OctYour PO ref added
Request sent₹15,000Now a quotation
For suppliers
Suppliers do their half of every purchase
A supplier sees the orders you have raised on them, what you owe and what you have paid — and files their own documents instead of emailing them to your buyer. Each one lands on the record it belongs to in your purchasing.
- If you buy by request for quotation, they price each line with validity and terms — one response per enquiry, beside every other supplier’s
- Accept new purchase orders, with a note back to your buyer
- File the dispatch note when goods leave: quantities, vehicle, driver and expected arrival
- See every goods receipt your store books in, and submit the bill against it
- Payments released and a running account for the year, as a PDF
- Upload the registrations, certificates and agreements you must hold, with expiry dates
RFQ · 25,000 bottles2.38 eachQuoted
Purchase order 035/2026₹59,500Accepted
Dispatch · 400 cartonsArrives 24 SepOn the road
Goods receipt booked400 cartonsAwaiting your bill
Bill submitted₹12,862.50Under review
For employees
HR on every phone — and approvals for every manager
Each employee sees their own attendance, leave, pay and claims, and acts on them from any phone. Managers get an approvals inbox in the same portal: approve, approve in part, reject or send a request back with a note. Nobody can approve their own request.
- Punch in from the overview, and request a correction for a day that went wrong
- Leave balances and applications, with a medical certificate attached for sick leave
- Expense claims, one line per expense, with the bill attached
- Payslips line by line, with the PDF, and loan balances with the recovery schedule
- Salary advance requests, their project tasks, the team directory and company notices
- Questions to HR, IT, payroll or facilities in one thread
Leave left31 days
Last net pay₹27,884
Open claims1
Punched in today09:12Present
Correction · 17 Sep8 hWith manager
Expense claim · site visit₹1,100Reimbursed
Payslip · August₹27,884PDF
You stay in control
You decide who comes in — and nothing posts on their word
The portal reads from your books and hands every request to your team. Access is given person by person, and anything that would change your ledger waits for someone on your side.
01
Access, person by person
Under Portal Users you choose Customer, Supplier or Employee, pick the person — and for a business, the contact who will sign in — and set their email. Mark the login inactive and it stops working.
02
Access ends with the record
Deactivate a customer or supplier, or record an employee as resigned or terminated in HRM, and their portal access ends at once. Reactivate them and it comes back.
03
Nothing posts on their word
A payment a customer records waits until your team confirms it or rejects it with a reason. A supplier’s bill waits for approval before it touches the ledger. Uploaded documents are verified by your team.
04
One password for staff
An employee who already uses the ERP can sign in to the portal with that same password — no second one to remember or reset.
05
Answer from the ERP
Every ticket from the portals lands in one helpdesk, where your team replies and can keep notes that stay internal. Announcements go to customers, suppliers, employees or everyone.
06
See who uses it
The portal overview shows who has signed in, what they use and what is still waiting for your team.
What each person sees
| Customer | Supplier | Employee | |
|---|---|---|---|
| Sees | Their balance, invoices, credit notes, orders, quotations, deliveries, receipts and statement | Their requests for quotation, purchase orders, goods receipts, bills, debit notes, payments and ledger | Their attendance, leave, payslips, loans, claims, tasks and profile — and, for managers, their team’s requests |
| Can do | Pay online, record a payment, request an order, share documents, raise a ticket | Quote, accept orders, file dispatch notes, submit bills, upload compliance documents, raise a ticket | Punch in, apply for leave, claim expenses, request an advance or a correction; managers approve their team |
| Waits for your team | Recorded payments, until confirmed; order requests, until sales confirm the quotation | Submitted bills, until approved; documents, until verified | Leave, claims and corrections, until their manager approves |
| Never sees | Any other customer’s account | Any other supplier’s quotes, orders or bills | Anyone else’s pay or records |
Watch it in action
See each portal, start to finish
Three walkthroughs recorded on a demo company: a customer checking their account and paying, a supplier doing their half of a purchase, and an employee’s month.
Supplier portal
Suppliers answer quotes, confirm POs, dispatch and send bills themselves.
Employee portal
Punch in, apply for leave, download payslips and file claims from any phone.
Quick takes · under a minute or two
Why businesses stay
Bring your data. We’ll keep it right — and keep making it better.
Switching software is the hard part. We help you move, keep your records sound, and keep improving the system with you.
Data migration & opening balances
Move across from Tally, Zoho, QuickBooks, Xero, Sage 50 or SMACC, or from Excel templates for items, customers, suppliers, employees, chart of accounts and opening balances. You preview every row before it is saved — and our team helps you through it.
Your data, kept right
Your database is backed up three times a day — every 8 hours — and your files are backed up too. Each company keeps its own separate database; roles decide who can see, enter, approve or void; every change is on the audit trail; and everything exports to Excel or PDF whenever you want it.
Always improving, with you
We follow up regularly with the businesses that use it, and their requests become features. Updates arrive on your account automatically — nothing to download or reinstall.
Connected to what comes next
GST e-invoice and e-way bill, ZATCA, WooCommerce, WhatsApp, biometric devices, online payment gateways, mobile apps and an AI assistant — and new connections are added as the market moves.
FAQ
One Portal: common questions
No. Everyone signs in at the same portal address, on the web or with the Android app. The portal reads who they are and opens their own workspace.
No. Every page is limited to the customer, supplier or employee that the sign-in is linked to. A customer only ever sees their own account, a supplier only their own orders, bills and payments.
Open Portal → Portal Users, choose Customer, Supplier or Employee, pick the person (for a customer or supplier, also the contact who will sign in) and set their email and password. You can mark a login inactive at any time.
Their portal access ends with the record. An employee recorded as resigned or terminated in HRM, or a customer or supplier marked inactive, is refused on their next sign-in or request. Reactivating the record restores access.
Yes, where an online payment gateway is set up for your company: they pick the invoices and pay, and the receipt is posted and allocated. If they paid by bank transfer or cheque, they record it with the reference instead — it waits for your team to confirm or reject it, and the customer is told either way.
Yes. A supplier submits the bill against the goods receipt your store booked. It arrives as pending, with their invoice number, the order and the receipt behind it, and changes nothing in your ledger until your team approves it. Bill submission needs an approval flow for supplier invoices to be switched on, so there is always someone named to approve.
No. A portal sign-in is separate from an ERP user. Staff who already use the ERP can be set to sign in with their ERP password, so they keep just one.
Your own team, from inside the ERP. Every ticket lands in the portal helpdesk; a reply appears in the person’s thread and they are notified. Notes marked internal stay in the ERP.
Give the people you work with their own door.
Start free, give your first customer, supplier or employee a portal sign-in, and let them answer their own questions.