Textiles end to end: yarn to e-invoice
One order followed from the buyer to the signed QR — weaving, dyeing at a job worker, GST and the e-way bill.
Textile ERP & Accounting
Run the whole mill on one set of books — yarn to e-invoice.
Spinning, weaving, dyeing, garments: every textile business buys in kilograms, makes in metres, sells in pieces and sends half its work out to job workers. TamilAccounting keeps all of it — stock, costing, GST and every customer and supplier balance — in one system that grows with you.
Spinning mills
Weaving & knitting
Dyeing & processing
Garments & made-ups
Home textiles
Technical textiles
At job workers9,250 m
Grey in WIP14,000 m
Cost / metre₹65.01
Dyeing unit · Karur4,800 m12 days
Printing unit · Tiruppur2,950 m48 days
Embroidery · Erode1,500 mReceived part
Rejected on return120 mReason logged
Without an ERP
Where a textile business quietly loses money
Most mills and garment units run on a basic accounting package, a few spreadsheets and a notebook at the gate. It works — until the orders grow. These are the leaks we see most often.
Stock nobody can see
Yarn is counted in kilograms, fabric in metres and garments in pieces — usually in three different registers. Nobody knows the true closing stock until someone counts it.
Cost: dead stock on one shelf, emergency yarn bought at peak prices for another.
Cloth vanishes at the job worker
Grey cloth goes to the dyer on a hand-written challan. Weeks later nobody is sure how much came back, how much was spoiled and how much is still there.
Cost: unexplained shortages — and GST treats inputs not brought back within a year as sold.
Costing by guesswork
The rate quoted per metre is based on last season’s yarn price. Loom wastage, labour, overhead and the dyer’s charge never make it into the number.
Cost: orders that look profitable on paper and lose money in the mill.
Wastage written off quietly
Short ends, rejects and seconds are thrown in a corner instead of booked. The value disappears from the books without anyone deciding it should.
Cost: margin leaks you cannot measure, so you cannot fix.
GST done twice
The invoice is typed in the books, then again on the e-invoice portal, then again for the e-way bill. Every retype is a chance for the return not to match the books.
Cost: mismatched returns, notices, and lorries waiting at the gate.
Buyers pay late — and nobody chases
Garment buyers and wholesalers pay in 60 to 120 days. Without ageing and reminders, overdue money is noticed only when the bank balance is short.
Cost: working capital locked in receivables while you borrow to buy yarn.
Supplier balances in doubt
Advances to yarn suppliers, job workers’ bills, credit notes and post-dated cheques are spread across files. Paying the right amount on the right day becomes a guess.
Cost: double payments, missed discounts and strained supplier trust.
Everything lives in the owner’s head
Rates, balances and which job worker has what are known by one or two people. Adding a second unit or a new manager doubles the confusion instead of the output.
Cost: a business that cannot grow past the people running it.
With TamilAccounting
One order, one record, start to finish
Each step picks up the one before it, so nothing is typed twice — and each step writes its own accounting entry as it happens.
Sales orderBuyer, quantity, rate and delivery date
Yarn inPO, GRN and a matched supplier bill
WeavingWork order on the loom shed, costed
Out to the dyerJob-work challan — still your stock
Back, costedGood metres, rejects, scrap, charge accrued
DeliveryPicked off the order, e-way bill raised
e-InvoiceIRN and signed QR, no portal to open
PaidReceipt allocated, bank reconciled
Watch it in action
Follow one textile order, yarn to e-invoice
Fourteen thousand metres of dyed cotton, recorded on a demo mill: woven on a work order, dyed by a job worker, delivered with an e-way bill and invoiced with an IRN.
Job work: send it out, get it back costed
Material goes to the job worker on a challan, stays your stock, and comes back with the charge added.
Unit mapping: buy in boxes, sell in bags
Buy in one unit, sell in another and count stock in a third — the books convert for you.
GST e-invoice & e-way bill
IRN, signed QR and e-way bills generated from the invoice — no portal to open.
Quick takes · under a minute or two
Costing you can defend
What a metre of cloth actually costs
The bill of materials is where a mill’s costing is either right or guessed. In TamilAccounting it rolls up the yarn — including the wastage the looms really lose — plus the labour and overhead rate of the loom shed. When a yarn price moves, one click recalculates the standard.
When the work runs, the labour and overhead the shed actually ran up are charged to that work order, so cost gathers on the job, not smeared across the month. Dyed cloth then costs the grey cloth plus the job worker’s charge — built up from the documents, not worked out on paper.
Grey cloth · per metre
Bill of materials roll-up
| Yarn, 0.22 kg at ₹252 incl. 2% loom wastage | 57.51 |
| Standard labour | 4.50 |
| Standard overhead | 3.00 |
| Cost to weave one metre | ₹65.01 |
Dyed cloth · per metre
After the job worker returns it
| Grey cloth issued to the dyer | 65.01 |
| Agreed dyeing charge* | 12.00 |
| Cost of one dyed metre | ₹77.01 |
*Illustrative rate. Rejects and short ends are booked separately, at what they are worth.
The books when 1,000 m come back from the dyer
Worked example — nobody types these entries; the receipt and the bill post them
| On receipt of the dyed cloth | Debit | Credit |
|---|---|---|
| Finished stock — dyed cloth | 12,000.00 | |
| Job-work charges accrued | 12,000.00 | |
| When the dyer’s bill arrives (before GST) | ||
| Job-work charges accrued | 12,000.00 | |
| Supplier account — dyeing unit | 12,000.00 | |
| Totals | 24,000.00 | 24,000.00 |
The grey cloth itself never left your books: sending it out moved it to the dyer’s stock location, not to a sale. If the bill comes in above or below the agreed rate, the difference goes to cost of sales — not to a suspense account nobody looks at.
Control
Inventory and every balance, under control
The two things that decide whether a growing textile business has cash: what is sitting in stock, and who owes whom.
Inventory
Stock in the unit it is really counted in
Each item carries its own units — yarn in kilograms, fabric in metres, garments in pieces — and unit mapping converts between them, so you can buy in bags, issue in kilograms and sell in metres without anyone converting in their head.
- Stock by location, including a location of its own for every job worker
- Reorder levels and stock movements by item, location and date
- Wastage, rejects and scrap booked at their value, never written off quietly
- Stock valuation that ties to the inventory account in the balance sheet
Cotton yarn 30s3,420 kgMain store
Grey fabric 44″6,800 mLoom shed
Grey fabric 44″4,800 mAt dyer
Dyed fabric 44″9,100 mFinished
Shirts, size M1,240 pcsFinished
Receivables
Know who owes you — and get paid sooner
Every invoice, receipt and credit note lands on the customer’s account the moment it is posted. Ageing shows what is overdue by how long, and payment reminders follow up for you — recording each promise to pay and escalating the ones that slip.
- Customer statements and ageing in one click
- Automatic reminders with promise-to-pay tracking
- A customer portal where buyers see their invoices and pay online
- Payments matched to the right invoices automatically
Current₹18.2 L
31–90 days₹7.6 L
90+ days₹2.1 L
Garment buyer A₹4,20,000Promised 15th
Wholesaler B₹1,85,500Escalated
Exporter C₹2,60,000Paid online
Payables & bank
Pay the right supplier the right amount
Yarn suppliers and job workers each have one running account: bills, advances, debit notes and payments together. The payables panel shows what falls due this week, and the bank statement import matches each line to its entry so the bank balance is always reconciled.
- Supplier bills matched to the purchase order and the goods received
- Supplier payment reminders and an aged payables position
- Post-dated cheques tracked by date — collected, bounced or endorsed
- Bank statements imported and reconciled on the statement date
Yarn supplier · Coimbatore₹3,10,000Due Fri
Dyeing unit · Karur₹57,600Matched to receipt
Transporter₹18,400Scheduled
PDC to yarn supplier₹1,50,000Dated 28th
Starting out or growing fast
Why the right ERP matters before you are big
The habits a business forms in its first years are the ones it scales. Putting stock, costing and balances in one system early is far cheaper than untangling spreadsheets after the third unit opens.
01
Clean books from day one
Opening balances, items and parties go in once — or come across from Tally, Zoho, QuickBooks and others with the import wizard — and every later report builds on them.
02
Real margin on every order
When costing comes from the bill of materials and the work orders, you quote with confidence and stop taking orders that lose money.
03
Bank-ready numbers
Stock and debtor statements for your cash-credit limit, a balance sheet on demand and books that close on time make every loan conversation easier.
04
Cash you can see coming
Receivables ageing, payables due and the bank position in one place show the cash gap weeks before it becomes a crisis.
05
Delegate without losing control
Roles and permissions decide who can enter, approve or void each kind of transaction — so you can hire managers and still sleep at night.
06
Add units, not chaos
A second loom shed, a stitching unit or a new branch is a new location or branch in the same system — with consolidated reports across them.
Stage 1 · Start-up
One unit, owner-run
Get the basics right and GST-ready from the first invoice.
- GST invoices, e-invoice and e-way bill
- Stock in kg, metres and pieces
- Customer and supplier balances
- Bank reconciliation
Stage 2 · Growing
Job workers, staff, more orders
Add making and people without adding spreadsheets.
- Bills of materials and work orders
- Job work out and back, costed
- Payroll with biometric attendance
- Payment reminders and approvals
Stage 3 · Multi-unit
Several units or companies
Run them as one group, see them as one business.
- Branches and stock transfers
- Consolidated reports across companies
- Quality control on receipts and production
- Customer, supplier and employee portals
Side by side
Spreadsheets and a basic package vs. one ERP
| Spreadsheets + basic accounting | TamilAccounting | |
|---|---|---|
| Units | Separate registers for kg, metres and pieces | Each item in its own unit, converted automatically |
| Job work | Hand-written challans, tracked in a notebook | Challan from the system; stock sits in the job worker’s location until it returns |
| Costing | Last season’s rate, wastage ignored | Bill of materials with wastage, labour, overhead and the job worker’s charge |
| Rejects & scrap | Written off without a trace | Recorded with a reason, scrap valued and taken back into store |
| GST | Typed again on the e-invoice and e-way bill portals | IRN, signed QR and e-way bill raised from the invoice itself |
| Receivables | Noticed when the bank balance is short | Ageing, reminders, promises to pay and a customer portal |
| Month end | Days of reconciling three systems | Every step already posted; statements ready when the month closes |
Built for textiles
The modules and apps a textile business uses
ManufacturingBills of materials with wastage, three work-order types, costing and production reports.Explore Job WorkSend material out on a challan, get it back costed, with rejects and scrap recorded.Explore GST e-Invoice & e-Way BillIRN, signed QR and e-way bill generated from the invoice, without opening the portal.Explore Quality Control NewInspections on yarn received and cloth produced, holds, non-conformance and certificates.Explore Payment RemindersFollow up overdue buyers and never miss a supplier due date.Explore Post-Dated ChequesCustomer and supplier cheques by date: collection, clearing, bounce and endorsement.Explore HR, Payroll & BiometricsShift attendance from the biometric device straight into payroll and payslips.Explore One PortalBuyers, suppliers and staff each see their own documents and act on them.Explore
Why businesses stay
Bring your data. We’ll keep it right — and keep making it better.
Switching software is the hard part. We help you move, keep your records sound, and keep improving the system with you.
Data migration & opening balances
Move across from Tally, Zoho, QuickBooks, Xero, Sage 50 or SMACC, or from Excel templates for items, customers, suppliers, employees, chart of accounts and opening balances. You preview every row before it is saved — and our team helps you through it.
Your data, kept right
Your database is backed up three times a day — every 8 hours — and your files are backed up too. Each company keeps its own separate database; roles decide who can see, enter, approve or void; every change is on the audit trail; and everything exports to Excel or PDF whenever you want it.
Always improving, with you
We follow up regularly with the businesses that use it, and their requests become features. Updates arrive on your account automatically — nothing to download or reinstall.
Connected to what comes next
GST e-invoice and e-way bill, ZATCA, WooCommerce, WhatsApp, biometric devices, online payment gateways, mobile apps and an AI assistant — and new connections are added as the market moves.
FAQ
Textile ERP: common questions
Yes. Each item carries its own unit of measure, and unit mapping lets you buy in one unit, issue in another and sell in a third — the quantities convert automatically in stock, costing and invoices.
The job worker is set up once, and the system gives them a stock location of their own. Sending material prints a delivery challan and moves it into that location — it stays your stock at your cost. When it comes back you record the good quantity, rejects with a reason, scrap and any unused material, and a report shows what is sitting with each job worker and for how long.
Yes. The invoice is cleared for an IRN and signed QR code from inside the system, and the e-way bill is raised from the same invoice with the vehicle number. You do not need to open the government portals or retype anything.
No — start with sales, purchases, stock and GST, which is what every unit needs on day one, and switch on manufacturing, job work, payroll or portals when you need them. Starting in one system early is far cheaper than migrating out of spreadsheets later. There is a 1-month free trial to try it with your own items.
Yes. Setup → Import has a migration wizard for Tally, Zoho, QuickBooks, Xero, Sage 50 and SMACC exports, plus templates for items, customers, suppliers, employees and opening balances. It shows what is new before anything is committed.
Yes. Customers and suppliers can be billed in their own currency, bank accounts can be held in foreign currency, and exchange differences are revalued and posted to the ledger.
Yes. Work orders collect the material issued, the labour and overhead actually charged, and the job worker’s charge, so the cost of each order and the margin earned on it come straight out of the reports.
Put the whole mill in one system.
Start free with your own yarn, cloth and buyers — and grow into manufacturing, job work and payroll when you are ready.