The Expenses List page provides an overview of all the expenses recorded within the system. This page is essential for tracking and managing payments related to various expenses, ensuring that all financial records are up-to-date and accurately reflect the company's expenditures.

Key Features:

1. Search and Filter Options:

   • Reference: Search for specific expenses using the reference number provided.
   • Supplier: Filter expenses by selecting a specific supplier from the dropdown menu.
   • Date Range: Filter expenses based on their creation or due date by selecting a date range.
   • Select an Employee: Narrow down the expense records by the employee associated with the expense.
   • Branch: Filter expenses by the branch to which they are associated.
   • Project: Filter expenses by the specific project to which they are linked.

2. Expense List Display:

   • Type: Indicates the type of document, in this case, "Expense."
   • Reference: The unique reference number for each expense. Clicking on the reference number allows you to view detailed information about the expense.
   • Supplier: The name of the supplier associated with the expense.
   • Supplier’s Reference: The reference number provided by the supplier, useful for cross-referencing with the supplier's documentation.
   • Date: The date when the expense was recorded.
   • Due Date: The date by which the payment for the expense is due.
   • Amount: The total amount of the expense.
   • Balance: The remaining balance that is yet to be paid for the expense.
   • Status: The current status of the expense. It can be "Paid" or "Overdue," with overdue expenses highlighted in red.

3. Actions Available (More Menu):

   • GL: View and manage the general ledger entries associated with this expense.
   • Edit: Edit the details of the expense if any corrections are needed.
   • Print: Print a copy of the expense record for documentation purposes.
   • Void: Cancel the expense entry if it was recorded in error or if the transaction is no longer valid.

4. Status Indicators:

   • Paid: This status is highlighted in green to indicate that the expense has been fully paid.
   • Overdue: This status is highlighted in red to indicate that the expense payment is past its due date and requires immediate attention.

Managing Expenses:

• Expense Allocation: You can manage the payment of expenses directly from this screen, ensuring that all payments are properly allocated and that there are no outstanding balances.
• Voiding Expenses: If an expense was recorded by mistake or if the transaction is canceled, you can void it to ensure that your financial records remain accurate.