Mail SMTP Settings and E-Mail configurations

The SMTP configuration is really important configuration for the company, those are looking to send emails on the time of creating transactions. We recommend you to configure the SMTP properly and test it before taking it to live. There is an option to send test email, try with other email address, which you can access easily during the time of verification. Let's check the configuration in detail.

To create  SMTP Settings and E-Mail configurations , goto  Setup > E-Mail & SMTP > SMTP Setup

SMTP Configuration:

You need to check with your Domain provider along with their SMTP configurations such as Type, email address, port no, server name, and password. There is an option to enable debugging mode.  And also send test emails. 
  1. Type,  -> SSL/ TLS
  2. Host,  -> mail.yourdomain.com
  3. Port no ->. 465/567 based on SSL /TLS
  4.  Email -> your email address 
  5. Password  -> Your login password for this email account
  6. Enable Debugging -> This checkbox helps you to turn on the debugging mode of your SMTP settings. With this you can see a big list of email console, with that find the reason caused to fix it. 
  7. Testing mode -> which helps to try email at internal way instead of sending out, you can generate email and see it from the email log.  but if you turned on, the email wont send out.  so careful with this option. 
  8. Send all email from Company email -> Normally all emails sent from the system happens from the users email as From email. If you turned it on, That will be kept with company email. So all emails from the ERP would go from one this email.
Gmail Users :
 Those who are using Gmail or Google workplace for their email.  The option for “Less secure app access” is no longer available, So we need to connect via App Password. Generally the Third_party apps from google are non trusted apps. So we need to go with App Password to connect and send emails from our TamilAccounting.

Just follow the below steps to connect your Gmail with our SMTP to send emails. 
  1. Turn on 2-Step Verification from your Google My Account. 
  2. It will be verified with your mobile and a One time Password. So verify your registered mobile and Activate 2-Step authentication.
  3. Now you can able to search the App Password from the top Search bar on your  Myaccount page of google. 
  4. After that input your email again and generate your App Password. Just copy the password and further things will be as usual google Gmail SMTP.

Let's input the configuration like this. 
  • Type : SSL
  • Host : smtp.gmail.com
  • Port No: 465
  • Email : your gmail/workspace email
  • Password: App Password, which you generated with above steps. Remember the Gmail Password doesn't work in the ERP you need to use the App password. 

Email Testing 

Once you put the valid credentials, press Update button at the bottom to save the credentials, We need to make sure the given credentials working properly. So use the Send Test email. and the email box to input other than your logged in email to send test email. if that worked, you will receive success message within it. If not worked. You need to adjust the credentials, such as Host, Port no, Type to make the SMTP working.  And each time press the Update button to make the changes saved. and press the  Send Test email button to send email. 

Once the email worked, Uncheck the Debugging mode option.

Email Header and Footer

The Signature  other copy rights information, and other links if you need.  And also in the mail header, you need to have some logo, or company name, address, etc.  Which will make your email look beautiful with enough information.

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