The Expense Settings Management screen allows users to configure, manage, and organize various expense types within the system. This interface is crucial for maintaining accurate and up-to-date records of all expenses, associating them with the correct GL (General Ledger) accounts, and ensuring that financial reporting is consistent and accurate.

Key Features:

1. Expense Code:

   • A unique code assigned to each expense type, used to identify and categorize the expense.

2. Expense Name:

   • The name or description of the expense. This should clearly define the nature of the expense (e.g., "Rent," "Utilities," etc.).

3. Category:

   • The category under which the expense falls. Categories help in organizing expenses for better reporting and analysis. If no category is assigned, it will be displayed as "No Category Assigned."

4. GL Account:

   • The General Ledger account associated with the expense. This is crucial for accurate financial reporting and ensures that the expense is recorded in the appropriate account.

5. Type:

   • The type of expense, which can be defined based on the organization’s accounting needs. If not specified, it will be displayed as "Not Specified."

6. Show Also Inactive:

   • A checkbox that, when enabled, allows users to view both active and inactive expenses. This is helpful for managing and reviewing historical data.

7. Add New Expense:

   • To add a new expense, click the Add New button at the top right corner of the screen.
   • A form will appear where you can input the Expense Code, Expense Name, Category, GL Account, and Type.
   • Once all details are filled out, click Save to add the new expense to the list.

8. Edit an Expense:

   • To edit an existing expense, click the Edit icon (pencil) next to the expense you want to modify.
   • The form will populate with the current details of the expense. Update the necessary fields and click Save to apply the changes.

9. Delete an Expense:

   • To delete an expense, click the Delete icon (red cross) next to the expense you wish to remove.
   • A confirmation dialog will appear. Confirm the deletion to permanently remove the expense from the list.
   • Note: Be cautious when deleting expenses as this action cannot be undone, and it may affect historical financial data.