Overview

The Expense View allows you to manage, review, and perform actions related to your recorded expenses in the system. This view provides detailed information on the expense entry, including supplier details, expense items, and the associated amounts and taxes. You can also take actions such as editing, printing, and voiding the expense record.

Details in Expense View

1. Expense Information:

   • Reference Number: Unique identifier for the expense (e.g., 010/2024).
   • Invoice Date: The date when the invoice was issued (e.g., 26/08/2024).
   • Due Date: The date by which the payment is due (e.g., 26/08/2024).
   • Created by: The user who recorded the expense (e.g., Varadha).
   • Created On: Timestamp when the expense was created (e.g., 26/08/2024 10:01 PM).
   • Summa: The description or name for the expense (optional).

2. Supplier Information:

   • Supplier Name: Name of the supplier related to the expense (e.g., User).
   • Supplier's Reference: Reference number or identifier provided by the supplier (e.g., ESP1231231).
   • Contact Details: Phone number and email address of the supplier (e.g., 234234322, user@tabook.xyz).

3. Expense Details:

   • Expense Description: The nature of the expense (e.g., Summa).
   • CounterItem: The item associated with the expense (optional).
   • Tax Type: The tax type applied to the expense (e.g., GST 12%).
   • Memo/Description: Additional notes or descriptions for the expense.
   • Amount: The financial details of the expense, including:
     • Sub-total: The total amount before any discounts or taxes (e.g., 400.000).
     • Discount: Any discount applied to the expense (e.g., -40.000).
     • Round Off Amount: Adjustments made for rounding off (e.g., 2.000).
     • SGST: State Goods and Services Tax applied (e.g., 24.000).
     • CGST: Central Goods and Services Tax applied (e.g., 24.000).
     • Grand Total: The total amount after applying all discounts and taxes (e.g., 410.000).

4. Tabs:

   • Line Details: Detailed line items associated with the expense.
   • General Ledger: The general ledger entries related to the expense.
   • Allocations: Allocation details of the expense in the accounting records.

Actions:

• Edit: Modify the details of the expense if necessary.
• Print: Print the expense document for record-keeping or sharing.
• Void: Cancel the expense if it was recorded in error or needs to be voided.