The Fixed Asset Sales Invoice is used when you sell a registered asset to a customer. It produces a proper tax invoice for the buyer and records the asset leaving your books at the agreed price, whatever its remaining book value happened to be.
Where to find it
Go to Fixed Assets > New > Sales Invoice. Where no money is coming in, use Disposal instead.
Customer & Transaction Header
| Field | Description |
|---|
| Customer | The buyer. Selecting them loads their currency, tax settings and payment terms. |
| Customer Branch | The office or site the invoice is addressed to. |
| Date | When the sale occurs. It sets the financial period and the cut-off for the asset's depreciation. |
| Reference | Your internal document number. |
| Customer Reference | Their purchase order number or tracking ID. |
| Dimension 1 & 2 | Tags the sale to a department or cost centre for profit tracking. |
Asset Details & Pricing
| Field | Description |
|---|
| Fixed Asset Item | The asset being sold. Only items in your fixed asset register appear here. |
| Quantity | Units sold — typically 1 for a unique asset. |
| Price (Excl Tax) | The negotiated selling price, regardless of the asset's book value. |
| Tax Type | The rate applied. Tax is calculated on the selling price. |
| Discount | Any percentage reduction given to the buyer. |
The sale price and the book value are separate figures. Selling above book value produces a gain and below it a loss — either way the difference lands in your disposal account, so it is worth knowing the book value before you agree a price.
Shipping & Delivery
| Field | Description |
|---|
| Shipping Company | The courier or transport moving the asset. |
| Shipping Address | The destination. Defaults to the customer branch address and can be changed. |
| Freight Cost | Delivery charges billed to the customer. |
Financial Integration & Footer
| Account | Effect |
|---|
| Accounts Receivable | The invoice total including tax, recorded as owed by the customer. |
| Asset removal | The system recognises the asset has gone and clears its remaining book value from the ledger. |
Action Buttons
| Button | What it does |
|---|
| Process Invoice | Finalises the sale, posts the accounting entries and prepares the document for printing or email. |
| Draft | Saves without finalising. |
| Cancel | Discards the entry. |
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