Overview:

The Customer Payment / Invoice Payments List screen is a powerful tool in the TamilAccounting ERP system, allowing users to view, manage, and process payments made by customers. This screen provides detailed information on customer payments, including the status of allocations, and offers several actions to manage payments efficiently.

Key Sections:

1. Filter Panel:

   • Reference: Enter a specific reference number to filter the list of payments.
   • Customer: Use the dropdown to select a specific customer or view payments for all customers.
   • Branch: Select a branch to filter payments specific to that location.
   • Status: Filter payments by status, such as Allocated, Partially Allocated, or Unallocated.
   • Cashier: Filter payments based on the cashier who processed them.
   • Date Range: Choose a date range to display payments made within that period.
   • Search Button: Click this button to apply the filters and refresh the list according to the selected criteria.

2. Customer Payments List:

   • Type: Indicates the type of transaction, such as "Customer Payment."
   • # (Number): Displays the payment reference number. Clicking this number allows you to view detailed information about the payment.
   • Date: The date the payment was received.
   • Customer: The name of the customer who made the payment. Clicking the customer's name directs you to more detailed customer information.
   • Branch: The branch where the payment was processed.
   • Amount: The total amount of the payment.
   • Balance: The remaining balance after allocations have been made.
   • Status: Indicates whether the payment is "Allocated," "Partially Allocated," or "Unallocated."

3. Action Menu:

   • More: Click the "More" button next to any payment to reveal additional actions:
     • GL: View the General Ledger entries associated with the payment.
     • Edit: Edit the payment details if modifications are required.
     • Mail: Send payment details via email to the customer or other stakeholders.
     • Print: Print a receipt or report for the payment.
     • Allocation: Manage or update the allocation of the payment to various invoices.
     • Void: Void the payment if necessary.

How to Use:

1. Filtering Payments:

   • Use the filter panel at the top of the screen to narrow down the list of payments by reference number, customer, branch, status, cashier, or date range.
   • Click the "Search" button to apply the filters and view the filtered results.

2. Viewing Payment Details:

   • Click on the payment reference number in the "#" column to open a detailed view of the payment, including allocations and any associated invoices.

3. Performing Actions on Payments:

   • Use the "More" button in the Action Menu to access functions such as viewing GL entries, editing payment details, emailing, printing, managing allocations, or voiding the payment.

Tips:

• Efficient Searching: Use the date range filter to quickly find payments within a specific period, especially useful during reconciliation.
• Allocation Management: The "Allocation" option in the Action Menu helps ensure payments are correctly applied to invoices, reducing discrepancies.
• Status Monitoring: Keep an eye on the payment status (Allocated, Partially Allocated, Unallocated) to ensure all customer payments are processed correctly and fully accounted for.

This screen provides a comprehensive tool for managing customer payments and invoice allocations, enabling users to maintain accurate financial records and improve payment processing efficiency.

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