Employee Payouts/Payments
This screen allows you to process salary payments, reimbursements, and other employee payments.
1. Employee & Department Selection
Department: Filter employees by department. Select "All Department" to view everyone.
Employee*: Search and select the employee for payment (e.g., "NPDPL08 - Arunkumar Thangaiyan").
2. Payment Details
Bank Charge (if applicable):
NR: No bank charges.
Branch: If payment is branch-specific, select the branch.
Name: The payment month (e.g., "03 - March").
From Bank Account: Choose the source account (e.g., "CASH ACCOUNT").
Payment Type: Select payment method (e.g., "Cash Account").
Bank Balance: Shows available balance in the selected account.
Reference: Enter a payment reference number (e.g., "CASH/001/2025").
Payment Amount: Enter the amount to be paid. Click Go to proceed.
Additional Options
Cash Reference: Used for tracking cash payments.
Advance Salary: Check if this is an advance payment.
3. Allocated Amounts
This table shows pending payments for the selected employee:
| Column | Description |
|---|---|
| Transaction Type | Salary, Reimbursement, etc. |
| Reference | Payment reference number. |
| Employee | Employee name. |
| Date | Transaction date. |
| Due Date | When payment is due. |
| Amount | Total payable amount. |
| Other Allocations | Already paid amount (if any). |
| Left to Allocate | Remaining balance to be paid. |
| This Allocation | Enter the amount to pay now. |
Example
Employee Salary: ₹1,406.779 pending (full or partial payment allowed).
Reimbursement: ₹5,000 claimed, ₹1,001 already paid, ₹3,999 remaining.
4. Final Adjustments
Amount of Discount: Apply any deductions (if applicable).
Amount of Payment: Verify the total payment amount.
5. Submit Payment
Click Submit Payment to complete the transaction.
Important Notes
✔ Double-check the employee name and amount before submitting.
✔ If paying in installments, track the Left to Allocate balance.
✔ Keep the Reference Number for future records.