The Purchase Orders Listing Page provides a comprehensive view of all purchase orders that have been created within the system. This page allows you to track, manage, and proceed with further actions like Goods Receiving Notes (GRNs) and other subsequent steps. It also helps you to refer back to previous transactions, search for specific orders, and filter results based on various criteria.

Key Features:

1. Search and Filter:

   • Use the search bar and filters at the top of the page to narrow down the list of purchase orders.
   • Filters include options like Reference, Date Range, Branch, Supplier, Location, Item, and Status (Also Closed, Outstanding).

2. Order List Display:

   • Reference: Displays the unique reference number assigned to each purchase order.
   • Supplier: The name of the supplier from whom the order was placed.
   • Location: The location where the order is to be delivered or received.
   • Supplier's Reference: The reference number provided by the supplier.
   • Order Date: The date on which the order was created.
   • Order Total: The total amount of the order.
   • Status: Indicates whether the order is "Not Received," "Partially Received," or "Received."

3. Order Actions:

   • Proceed with GRN: You can initiate the Goods Receiving Note (GRN) process directly from this page by clicking the icon at the end of the order line. This allows you to confirm the receipt of goods and move the order to the next stage.
   • View/Edit/Delete Orders: The "More" button provides additional options to view, edit, or delete an order. However, orders that have associated deliveries cannot be deleted. You may only remove non-delivered quantities from these orders.

4. Partial Deliveries:

   • Orders that have not been fully delivered will be marked accordingly, allowing you to keep track of incomplete transactions. This feature is crucial for managing orders that are fulfilled in multiple shipments.

5. Order Deletion:

   • Deleting an order is possible directly from the listing page, but it is subject to conditions. Orders with deliveries cannot be entirely deleted, though you may adjust or remove undelivered items.

6. Historical Reference:

   • This page serves as a historical reference for all purchase transactions. By using the search and filter options, you can quickly find past orders and review their details.

Deliveries:

The Goods Receiving Note (GRN) process is initiated from the Orders listing page. The GRN icon at the end of each order line allows you to proceed with the delivery for that specific order, confirming that the goods have been received and are in the inventory.