Inventory Disposal View
The Inventory Disposal Detailed View provides a comprehensive breakdown of a specific stock removal transaction. This view allows the user to audit the physical items removed from the inventory and review the corresponding accounting entries to ensure the cost of lost or damaged stock is correctly categorized. To access this, click on any blue Reference Number link within the Disposals List.
Transaction Header
The top section contains key administrative data and the current status of the disposal.
- At Location: The warehouse site where the disposal was recorded (e.g., A1).
- Reference: The unique system-generated ID for the disposal (e.g., 011/2026).
- Date: The calendar date the disposal was finalized.
- Created By/On: Identifies the user who initiated the record and the exact timestamp of creation.
- Branch/Department: The business unit and specific department associated with the stock removal.
- Status Badge: A green "DISPOSED" ribbon indicates the transaction is finalized and stock has been deducted. If the record is still being prepared, a "DRAFT" badge will be visible.
Line Details Tab
This tab lists the specific physical items that were removed from stock.
- Item Code & Description: The unique identifier and name of the product (e.g., 000011 - Alpha).
- Batch No & Exp Date: Displays tracking information if the item belongs to a specific tracked lot or has an expiration date.
- Quantity & Units: The total number of units removed from inventory.
- Unit Cost: The value of a single unit at the time of disposal.
- Total: The total financial loss for that specific line (Quantity x Unit Cost).
- Comment: Displays the specific reason entered by the user for the disposal (e.g., "damaged").
General Ledger Tab
This tab shows the dual-entry accounting impact of the disposal.
- Account: The specific GL accounts affected (e.g., 1510 - Inventory and 5050 - Inventory Disposal/Loss).
- Debit/Credit: Shows the balanced financial movement. The Inventory Disposal expense account is debited, while the Inventory asset account is credited to reflect the decrease in value.
- Memo: Carries over the user's comments to the financial ledger for audit purposes.
Management Controls
The user can manage the record using the following actions:
- Edit: Modify the disposal details (available primarily when the record is in Draft status).
- Print: Generate a formal disposal note for physical filing or supervisor approval.
- Void: Cancel the disposal and reverse both the stock deduction and the accounting impact.