An Estimate is a crucial business transaction document created to initiate or continue business dealings between a company and its customers. It serves as a preliminary document that outlines the expected costs and terms of a potential transaction, helping to establish clear expectations and facilitate business agreements.

Steps to Create a New Estimate:

1. Navigating to the Estimate Creation:

   • Go to CRM > New > Estimate in the TamilAccounting ERP.

2. Customer Information:

   • Customer: Select the customer from the dropdown menu. This is a required field to ensure the estimate is associated with the correct customer.
   • Customer Branch: Choose the relevant branch of the customer from the dropdown list. This ensures that the estimate is linked to the appropriate branch of the customer’s organization.

3. Estimate Details:

   • Reference: Enter a unique reference number or code for the estimate. This helps in tracking and managing the estimate within the system.
   • Payment: Select the preferred payment method, such as "Cash Only," from the dropdown menu.
   • Price List: Choose the appropriate price list that applies to the estimate. If necessary, you can add a new price list using the '+' icon.
   • Deliver from Location: Select the location from which the goods or services will be delivered. This ensures that the correct logistical details are included in the estimate.
   • Barcode: Enter the barcode associated with the estimate, if applicable, for easy tracking and reference.
   • Estimate Date: Set the date on which the estimate is being prepared. This date will be used to track the validity and timeline of the estimate.
   • Email to Customer: Check this box if you want to automatically send the estimate details to the customer via email.

4. Sales Estimate Items:

   • Item Description: Select the item to be included in the estimate. Use the dropdown menu or search function to find and add specific items.
   • Quantity and Unit: Specify the quantity required and select the appropriate unit of measurement for each item.
   • Price After Tax: Enter the item’s price, including any applicable taxes.
   • Discount: Apply any discounts directly to the item if applicable. This will reduce the item’s price accordingly.
   • Total: The system will automatically calculate the total cost based on the quantity, price after tax, and any discounts applied.

5. Additional Charges:

   • Sub-total: This field is automatically calculated and reflects the total of all items before additional charges.
   • Shipping Charge: Enter any applicable shipping charges that need to be added to the estimate.
   • Discount: Apply a general discount to the entire estimate, if necessary, to reduce the overall cost.
   • Discount(-) / Round Off(+) Amount: Adjust the final amount by adding a round-off or applying an additional discount. This is useful for simplifying the total or meeting specific pricing requirements.
   • Amount Total: This field displays the final total amount of the estimate after all adjustments, discounts, and additional charges have been applied.

6. Update and Adjustments:

   • After adding all the necessary items and details, click the "Update" button to refresh and recalculate the estimate totals. This ensures that any changes made are accurately reflected in the final estimate.

7. Submission:

   • Comments: Add any relevant comments or notes regarding the estimate. These could include special instructions, terms, or any other details that the customer should be aware of.
   • Choose File: Attach any relevant documents or files related to the estimate, such as product specifications or additional terms.
   • Once all details are complete, click "Place Estimate" to submit the estimate. If you decide not to proceed, click "Cancel Estimate" to discard the estimate and exit the process.

By following these steps, you can efficiently create, manage, and submit estimates within the TamilAccounting ERP, ensuring that your business transactions are well-documented and professionally handled.