Bank Transfer View
The Funds Transfer view provides a secure record of moving money between the company’s own internal accounts, such as transferring cash from a petty cash box to a main bank account or between different bank branches. This view ensures that the movement of liquidity is tracked accurately without affecting profit or loss, maintaining a clear trail of where funds are physically or digitally held.
Customer / Header Data
This section contains the core identification details for the transfer:
- Reference: The unique internal system identifier for the transfer (e.g., 014/2026).
- Date: The date the transfer was initiated or executed (e.g., 29/03/2026).
- Created By: The user responsible for recording the transfer (e.g., Yokesh).
- Created On: The system timestamp indicating when the record was finalized (e.g., 29/03/2026 07:04 PM).
Bank Payment (Source)
This section identifies where the funds are originating from:
- From Bank Account: The source account from which the money is being withdrawn (e.g., Cash 2).
- Amount: The total value being moved out of the source account (e.g., INR 1,000.00).
- Payment Type: The classification of the source account (e.g., Cash Account).
- Choose File: A button to attach supporting documents, such as internal transfer memos or bank confirmation receipts.
Transfer Details (Destination)
This tab specifies the destination of the funds and any associated costs:
- Bank Account: The target account receiving the funds (e.g., Cash New).
- Reference: An optional external reference or transaction ID from the bank.
- Branch/Department: Internal tracking labels to assign the transfer to specific business units.
- Amount: The principal amount being received by the target account (e.g., 1,000.00 INR).
- Charge: Any bank fees or transaction costs associated with the transfer (e.g., 0.00 INR).
- Total: The final amount credited to the destination account.
- Memo: Notes explaining the reason for the transfer for internal audit.
General Ledger Tab
This tab shows the dual-impact accounting entry created by the transfer:
- Credit: The decrease in the source account asset (e.g., 1081 - Undeposited Funds credited for INR 1,000.00).
- Debit: The increase in the destination account asset (e.g., 1055 - Cash New debited for 1,000.00).
- Memo (GL): Automatically generated description indicating the flow of funds (e.g., "From Cash 2 To Cash New").
- Total: Confirms the transaction is balanced with equal debits and credits.
Funds Transfer Status
The status badge indicates the current financial standing of the transfer:
- Posted: The transfer has been successfully processed, and balances in both the source and destination accounts have been updated.
- Voided: The transfer has been cancelled, and the funds have been logically returned to the source account.
Action Buttons
- Edit: Update details of the transfer if it has not yet been reconciled or locked.
- Void: Cancel the transfer and reverse the ledger entries.
- Print: Generate a PDF transfer voucher for physical filing.