Overview

The General Ledger (GL) Inquiry allows you to view detailed financial transactions for specific accounts within your ERP system. This is crucial for tracking financial activities, verifying accounting entries, and ensuring the accuracy of your financial records.

How to Access General Ledger Inquiry

1. Navigate to General Ledger Inquiry:

   • Go to Finance > General Ledger > Inquiry.
   • This will bring up the GL Inquiry page where you can filter and view specific transactions.

2. Filtering Transactions:

   • Account: Select the account for which you want to view the transactions. You can choose "All Accounts" or select a specific account from the dropdown list.
   • Date Range: Set the start and end dates to filter the transactions within a specific period.
   • Amount Range: Optionally, enter a minimum and maximum amount to filter transactions by their value.
   • Memo: Enter any relevant text to filter by memo details included in the transactions.
   • Branch: Choose the branch associated with the transactions, if applicable.
   • Department: Select the department associated with the transactions, if applicable.

3. Viewing Transaction Details:

   • The inquiry results are displayed in a table format showing the following columns:
     • Type: The type of transaction (e.g., Sales Invoice, Delivery Note).
     • Reference: A clickable reference number that takes you to the detailed view of the transaction.
     • Date: The date of the transaction.
     • Account: The GL account affected by the transaction.
     • Branch: The branch associated with the transaction.
     • Department: The department associated with the transaction.
     • Person/Item: The person or item linked to the transaction, such as a customer or product.
     • Debit: The amount debited in the transaction.
     • Credit: The amount credited in the transaction.
     • Memo: Additional notes or descriptions related to the transaction.

4. Actions:

   • You can click on the Reference to view or edit the detailed transaction.
   • The results can be exported or printed for further analysis or record-keeping.

Use Cases

• Audit Trails: Review and verify financial transactions to ensure compliance with accounting standards.
• Error Checking: Identify and correct any discrepancies in the financial entries.
• Financial Reporting: Prepare accurate financial reports by reviewing the transactions affecting specific GL accounts.