GL Inquiry
GL Inquiry shows the transactions posted to a ledger account. It is how you verify what actually hit an account over a period — the tool for tracing where a balance came from rather than accepting the figure on a report.
Overview
Every document in the system ends up as ledger postings. GL Inquiry is where you read them back, filtered to the account and period you care about.
How to Access General Ledger Inquiry
Go to Finance > General Ledger > Inquiry.
Filtering Transactions
| Filter | What it does |
|---|---|
| Account | The account to report on, or All Accounts. |
| Date Range | The period covered. |
| Dimension | Restrict to a cost centre, where you use them. |
| Transaction Type | Filter to one source — invoices, payments, journals and so on. |
What the results show
| Column | Description |
|---|---|
| Type | What produced the posting — sales invoice, bank payment, journal, GRN. |
| Reference | The source document. Click through to it. |
| Date | When it posted. |
| Memo | The narrative on the line. |
| Debit / Credit | The amount and its direction. |
| Balance | The running balance on the account. |
Use Cases
- Tracing an unexpected balance — read the postings rather than guessing at the total.
- Verifying a document posted correctly — confirm it hit the accounts you expected.
- Audit preparation — evidence for any figure on the trial balance.
- Finding misposted transactions — an unexpected Type on an account usually means a default account is wrong.
A recurring wrong Type on an account is a configuration problem, not a data-entry one. Check the defaults in System and GL Setup, or the account overrides on the item, category, customer or supplier involved.
Related pages
- GL Transaction Details — one transaction's full postings
- Journal Inquiry — manual journals only
- GL Accounts — the accounts being reported on
- System and GL Setup — where default accounts are set