TamilAccounting

Supplier Credit Note View

The Supplier Debit Note View is the full record of a credit raised against a supplier. It shows what was returned or reduced, the ledger entries reversing the original purchase, and the allocation form used to apply the credit to outstanding bills.

Where to find it

Open any debit note reference from the Supplier Debit Notes List.

Reference Information

Field	Description
Reference	The unique debit note reference.
Date	The date the credit was recorded.
Supplier's Reference	The vendor's credit note number, where issued.
Created By / Created On	Who raised it and exactly when.

Supplier & Document Details

Field	Description
Supplier	The vendor the credit is against, with their address.
Currency	The currency of the transaction.
Return From Location	The warehouse the returned stock left.
Branch / Department	The organisational unit the credit belongs to.

Line Details (Returned Items)

Column	Description
Item Code & Description	The item being returned.
Batch No & Exp Date	Batch and expiry for tracked items.
Quantity	How many units went back.
Price	The unit cost being credited.
Line Total	The value credited on the line.

GL Line Items

Non-stock charges being reversed — freight wrongly applied, an overcharged service, a duplicated fee — shown with the ledger account each is credited back to.

General Ledger Tab

Account	Effect
Accounts Payable	Debited — reduces the liability owed to the supplier.
Inventory	Credited — reflects the reduction in stock asset value.
Tax Accounts	Credited — reverses the input tax originally reclaimed.
Discounts Received	Reverses or adjusts discounts from the original purchase.

Total Details

The sub-total of returned items and GL items, any adjustment, the tax reversed, and the total credit value.

The Allocation Form

Clicking Allocate opens a form linking the credit to unpaid bills. This is the step that makes Accounts Payable reflect what you actually owe.

Element	Description
Header Information	The debit note reference and the total amount available to apply.
Invoice List	Every Yet To Pay or Partially Paid invoice for this supplier.
Left to Allocate	The outstanding balance on each invoice.
This Allocation	The amount of credit to apply against that invoice.

Debit Note Status

Status	Meaning
Open	Processed and finalised, but not yet applied to any invoice.
Partially Allocated	Part of the value has been used; a credit balance remains.
Allocated	The full value has been applied to one or more invoices.

Action Buttons

Action	What it does
Allocate	Open the allocation form to link the credit to outstanding bills.
Print	Generate a PDF of the debit note.
Void	Cancel the credit note and reverse all inventory and ledger impact.

Direct Debit Note — raise a credit
Supplier Debit Notes List — find debit notes
Invoices To Debit Note — credit a specific bill
Allocations — apply the credit
Purchase Invoice View — the bill being reduced

Previous Purchase Expenses View Next Supplier Payment View