New Deposits
A Bank Deposit records money arriving into a bank or cash account. Use it for income not tied to a sales invoice — capital introduced, interest earned, refunds received, or cash banked — so every inflow reaches the General Ledger and the reconciliation.
Where to find it
Go to Banking > Deposit, or use New > Deposit.
To record a customer settling an invoice, use a Customer Payment instead. That route allocates against the invoice; a bank deposit does not, and the invoice would remain outstanding.
Header field reference
| Field | Required | Description |
|---|---|---|
| Date | Yes | The date the funds are recognised. Accurate dating is what lets the entry match the bank statement later. |
| Reference | Yes | The unique identifier, formatted from Transaction References — for example DEP-2026-001. |
| From (Payee Category) | Yes | Where the money came from — customer, supplier, employee or a general account. |
| Into (Bank Account) | Yes | The account receiving the funds. |
| Name / To the Order of | No | The payer name recorded on the deposit. |
| Payment Type | No | How the money arrived — cash, cheque, transfer. |
Multiple Persons
Where one deposit covers money from several sources — a day's takings banked together, for instance — the multiple-persons option splits it across them on a single transaction.
Deposit Items Table
| Column | Description |
|---|---|
| Account | The ledger account the income is credited to. |
| Amount | The value on the line. |
| Memo | What the receipt is for. |
| Dimension | Optional cost centre or analysis code. |
Attachments
Attach the paying-in slip, a cheque image or the remittance advice.
Action Buttons
| Button | What it does |
|---|---|
| Update | Recalculates without committing. |
| Process Deposit | Finalises it, increasing the bank balance and posting the entries. |
General Ledger (GL)
| Account | Effect |
|---|---|
| Bank / Cash Account | Debited — company funds rise. |
| Income or party account | Credited — the source of the money. |
Related pages
- Bank Deposit View — read a deposit in detail
- New Payments — money going out
- New Bank Transfer — moving between your own accounts
- Customer Payment — settling a sales invoice
- Reconcile — matching against the statement