Bank Payment View
The Bank Payment view provides a detailed record of funds departing from the company's bank or cash accounts. It serves as a source of truth for outgoing transactions that are not necessarily linked to a specific supplier invoice, such as direct expenses, or internal transfers. This view ensures that every monetary withdrawal is categorized correctly for financial reporting and audit compliance.
Payment Data
The header contains the primary tracking and administrative details for the transaction:
- Reference: The unique internal system identifier for the payment (e.g., 009/2026).
- Date: The calendar date the payment was executed (e.g., 29/03/2026).
- Created By: The user who recorded the transaction in the system.
- Created On: The exact system timestamp when the record was entered (e.g., 29/03/2026 12:19 PM).
Bank Payment Details
This section specifies the source and nature of the funds being moved:
- From Bank Account: The specific cash or bank ledger from which the money is drawn (e.g., Cash 2).
- Amount: The total numerical value of the payment (e.g., 870.00).
- Payment Type: The classification of the account type used for the transaction (e.g., Cash Account).
- Currency: The denomination of the funds (e.g., INR).
- Choose File: A button to upload or view supporting documents, such as digital receipts or bank transfer confirmations.
Line Details
This tab breaks down the specific accounts or entities receiving the payment:
- Account Description: The General Ledger account name and code where the expense or payment is being allocated (e.g., 00000 - bbbbbb).
- Counterparty: The individual or entity receiving the payment, if applicable.
- Branch/Department: The internal organizational units the expense is assigned to for cost-center tracking.
- Amount: The specific portion of the total payment allocated to this line (e.g., INR 870.00).
- Memo: Brief notes describing the specific purpose of this line item.
General Ledger Tab
This tab displays the balanced accounting entry, showing the double-entry impact on the company's books:
- Debit: The increase in an expense account or decrease in a liability.
- Credit: The decrease in the asset account, typically the bank or undeposited funds account.
- Total: Confirms that the total debits equal the total credits (e.g., INR 870.00).
Allocations Tab
The Allocations tab manages how this payment is applied against existing liabilities:
- Reference: The invoice or document number this payment is settling.
- Total Amount: The full value of the payment.
- This Allocation: The amount applied to a specific outstanding bill.
- Left to Allocate: Any remaining balance of the payment that has not yet been assigned to a specific invoice.
Bank Payment Status
The status indicates the current lifecycle stage of the payment:
- Posted: The payment is finalized, and the accounting entries have been updated in the General Ledger.
- Draft: The payment record is being prepared and has not yet affected the ledger balances.
- Voided: The transaction has been cancelled, and its accounting impact has been reversed.
Action Buttons
- Print: Generate a physical or PDF copy of the payment voucher.
- Edit: Modify the payment details (typically restricted once the transaction is posted or reconciled).
- Void: Invalidate the transaction and create reversing entries in the ledger to maintain the audit trail.