New Adjustment
An Item Adjustment records stock entering or leaving for reasons other than a purchase or a sale — misplaced stock found, opening balances, or a correction after a count. Processing one updates Quantity On Hand immediately and changes the value of your inventory asset.
Where to find it
Go to Items & Services > Adjustment > + Add New Adjustment, or use New > Adjustment.
Header field reference
| Field | Description |
|---|---|
| Location | The warehouse where the adjustment happens. Stock is added or removed here, so it must match the physical movement. |
| Reference | The unique tracking number, generated from your sequence settings and editable to match internal paperwork. |
| Date | The date the physical change occurred. Stock and ledger entries post on this date, so it must fall in an open accounting period. |
| Branch / Department | The organisational unit the adjustment belongs to, where these are enabled. |
Adjustment Items
| Column | Description |
|---|---|
| Item | The stock item being adjusted. Services cannot be adjusted — they hold no stock. |
| Batch / Expiry | The batch affected, for batch-tracked items. |
| Quantity | The change. Positive increases stock, negative decreases it. |
| Unit Cost | The value per unit. On an increase this affects the item's cost basis. |
An adjustment is not a disposal. Use an adjustment to correct a count or record stock found; use a disposal when stock is genuinely lost, damaged or written off — the two post to different accounts and read very differently in your records.
Memo
Record why the adjustment was made. This is the field an auditor reads when asking why stock changed without a purchase or sale behind it, so "stock count variance, aisle 3" is worth more than a blank.
Attachments (Choose File)
Attach the stock count sheet, a photograph, or the authorisation for the adjustment.
Custom Fields
Extra inputs where the standard form does not capture something you need. Enable them under Setup > Preferences > Show Add Custom Field on Forms.
Action Buttons
| Button | What it does |
|---|---|
| Update | Recalculates without committing. |
| Process Adjustment | Finalises it, moving stock and posting the ledger entries. |
General Ledger
| Movement | Effect |
|---|---|
| Stock increase | Inventory debited; Inventory Adjustment account credited. |
| Stock decrease | Inventory Adjustment account debited; Inventory credited. |
The adjustment account is set in System and GL Setup, or overridden per item or category.
Related pages
- Adjustments List — find existing adjustments
- Adjustments View — read one in detail
- New Disposal — for stock genuinely written off
- Reconcile — correcting after a physical count
- Stock Balance Adjustment Import — bulk opening stock