Purchase and Supplier Reports

Supplier reports cover what you owe, how overdue it is, what you have paid and what is still waiting to be invoiced. They are the purchasing mirror of the sales reports, and the set to work from before a payment run.

Where to find them

Go to Reports > Supplier. Set the filters on the right, then click Print.

What you owe

Report	What it shows
Supplier Balances	Balances by supplier — what you need to pay out.
Aged Supplier Analyses	The same balances broken into aging periods, so you can see what is genuinely overdue rather than merely outstanding.
Supplier Trial Balances	Debit and credit balances per supplier, in trial balance form.

What you have paid

Report	What it shows
Payment Report	A summary of supplier payments made.
Print Remittances	Purchase payment receipts recorded as remittances, for sending to the supplier.

What is still in flight

Report	What it shows
Outstanding GRNs Report	Goods received but not yet invoiced, and deliveries still outstanding.
Print Purchase Orders	Purchase orders, selected from the reference list.

Read Outstanding GRNs before every period close. Goods received without a supplier invoice are a real liability that the payables ledger does not yet show, and they are the most common reason a period closes understated.

PO Summary

The purchase order summary carries per-line figures rather than only order totals:

Column	Shows
Unit price	The price on the line.
Taxable	The line's taxable base.
Tax	Tax on that base.
Total	The line total.

Shipping is included in the order row's taxable base, so the taxable figure matches what the order is actually taxed on. Where India GST applies, an HSN column is available too.

Employee and Purchase Expenses & Payables

Two reports of the same shape, one driven by employees and one by suppliers:

Report	Driven by
Employee Expenses & Payables	Employee claims and payments.
Purchase Expenses & Payables	Purchase invoices, expenses and payments, with opening balances.

Both offer a page break per party and the option to suppress zero rows. Where TenderPro is in use they also take a Project filter, scoping suppliers and employees to the project selected.

Reference

Report	What it shows
Supplier Detail Listing	The supplier master with addresses and contact details.

Suppliers — the data behind these reports
Purchase Invoices — what creates the balances
General Ledger Reports — the accounting view

Previous HR and Payroll Reports Next Items, Services and Inventory Reports