Missing Ledger Codes
Missing Ledger Codes lists records that posted to the general ledger without a ledger code of their own, so the company default account was used instead. It is a working list: set the correct account on each record and the row disappears.
Where to find it
Go to General Ledger > Settings > Missing Ledger Codes.
Why records appear here
Items, categories, customers, suppliers and bank accounts can each carry their own ledger accounts. Where none is set, the system falls back to the company default from System and GL Setup so the posting still balances — and records the fact here.
Nothing is broken when a record appears in this list. The posting succeeded and the books balance. What is wrong is the attribution — the value landed in a general default rather than the account it belongs to, so your reporting is less accurate than it looks.
What the list shows
| Column | Description |
|---|---|
| Type | What kind of record it is. All Types shows everything. |
| Record | The item, customer, supplier or other record missing a code. |
| Missing Ledger Code | Which account was not set on it. |
| Posted To | The company default account used instead. |
| Postings | How many entries have gone to the default so far. |
| First Seen / Last Seen | When the problem started and when it last occurred. |
How to clear the list
- Open a record from the list.
- Set the correct ledger account on it.
- Save. The row disappears from this list on the next check.
The screen reports how many ledger codes have been set since the last check and cleared from the list, so progress is visible as you work through it.
What it does not do
Setting the account fixes future postings. Entries already posted to the default stay where they went — history is not rewritten. Where the misattribution is material, reclassify it with a journal entry.
Read Postings and First Seen together to judge urgency. A record with one posting from last week is trivial; one with hundreds going back a year has been quietly distorting a default account for that whole period.
Related pages
- System and GL Setup — where the company defaults are set
- GL Accounts — the accounts to assign
- Journal Entry — reclassifying past postings
- Categories — a common place to set item defaults properly