New Project Invoice
A Project Invoice bills a customer against a specific project. It works for fixed-price engagements and for progress billing, where the invoice is built from tasks or milestones already completed rather than from a stock document.
Where to find it
Go to CRM > New > Project Invoice.
Steps to Create a New Project Invoice
- Open CRM > New > Project Invoice.
- Select the Project and confirm the customer it belongs to.
- Choose what to bill — the fixed amount, or the completed billable tasks.
- Review the lines, tax and total.
- Set the invoice date and payment terms.
- Process the invoice.
Field reference
| Field | Required | Description |
|---|---|---|
| Project | Yes | The engagement being billed. Selecting it loads the customer and the billable work. |
| Customer | Yes | Taken from the project. |
| Reference | Yes | The unique invoice identifier. |
| Date / Due Date | Yes | When the invoice is issued and when payment falls due. |
| Line items | Yes | What is being charged — services, completed tasks, or a fixed milestone amount. |
Fixed price against progress billing
| Model | How it bills |
|---|---|
| Fixed price | An agreed total, invoiced in whole or in agreed stages. |
| Progress-based | Built from completed billable tasks, so the invoice reflects work actually done. |
Progress billing only works if tasks are marked billable and closed as they finish. Where that discipline slips, the invoice either understates the work or has to be assembled by hand — which defeats the point.
How it differs from a sales invoice
A project invoice bills effort and milestones rather than delivered stock, so there is no delivery behind it and no cost of goods sold. It still posts receivables, revenue and tax like any other invoice, and appears in the customer's ageing.
Related pages
- Project Invoice List — find project invoices
- Project Invoice View — the full record
- New Project — what is being billed
- New Task — the billable work
- Direct Invoice — billing goods instead