General Ledger Transaction Details
The General Ledger view shows every posting a single transaction produced. Whatever the source document — an invoice, a payment, a goods receipt — this is where you see the debits and credits it actually created, and confirm they balance.
Overview
Every financial transaction in the system links to the general ledger. This view is the unified place to read those postings, whichever module raised the document.
Key Features
| Feature | What it gives you |
|---|---|
| Comprehensive transaction view | Every type of financial transaction in one interface. |
| Detailed GL view | Drill into a specific transaction to see its individual postings. |
| Account-level detail | Which accounts moved, in which direction, and by how much. |
| Dimensional breakdown | Cost centre and department attribution, where used. |
What the postings show
| Column | Description |
|---|---|
| Account | The ledger account posted to. |
| Counterparty | The customer or supplier, where the line relates to one. |
| Branch / Department | The units the movement is attributed to. |
| Debit / Credit | The amount and its direction. |
| Memo | The narrative carried onto the line. |
| Total | The summed debits and credits, which must agree. |
Process
- Open any transaction from its module, or from GL Inquiry.
- Choose the GL action to see its postings.
- Read which accounts moved and confirm the totals balance.
Important Considerations
- Debits and credits always agree. A transaction that appears not to balance is being read partially — check whether the view is filtered.
- Postings follow the account defaults in force when the document was processed. Changing a default later does not alter history.
- Voiding a transaction produces reversing postings rather than deleting the originals, which is what preserves the audit trail.
The GL view is the fastest way to answer "why did this land in that account". It shows the posting the system actually made, rather than the one you expected — and where they differ, the cause is nearly always a default account on the item, category, customer or supplier.
Related pages
- GL Inquiry — postings by account rather than by transaction
- Journal Entry View — manual journals in detail
- System and GL Setup — where default accounts are set
- Missing Ledger Codes — records posted with no account of their own