A Goods Received Note confirms the physical arrival of goods from a supplier. The GRN list is where you check that deliveries match what was ordered, see which receipts are still waiting to be billed, and convert them into supplier invoices.
Where to find it
Go to Purchases > GRN.
Filters Section
| Filter | What it does |
|---|
| Reference | Search by the GRN reference number. |
| Supplier | See all deliveries received from one vendor. |
| Date | Show receipts recorded within a date range. |
| Project | Filter to material deliveries for a specific project. |
| Select an Employee | Filter by the user who recorded the delivery. |
| Branch | Filter by business branch. Visible when Setup > Preferences > Use Branches Only is enabled. |
New Direct GRN
The + New Direct GRN button records a delivery not linked to an existing purchase order, which is what you need for unplanned or immediate stock arrivals. See Direct GRN.
GRN Table
| Column | Description |
|---|
| Type | The transaction type. |
| Reference | The GRN reference. Click it to open the GRN View. |
| Supplier | The vendor who delivered the goods. |
| Supplier's Reference | The delivery note number provided by the supplier. |
| Project | The project the delivery is assigned to. |
| Date | The date the goods were received. |
| Amount | The total value received. |
GRN Status
| Status | Meaning |
|---|
| Not Invoiced | Goods received, but no supplier invoice recorded yet. |
| Partially Invoiced | An invoice covers some, but not all, of the items received. |
| Invoiced | A supplier invoice has been raised for everything on the receipt. |
| Draft | Saved as work in progress; inventory and ledgers are untouched. |
Filter on Not Invoiced regularly. Every receipt sitting there is stock you own with a matching balance stuck in the GRN clearing account and no supplier bill against it.
More Options (Action Menu)
| Action | What it does |
|---|
| Invoice | Convert the receipt into a supplier invoice. See GRNs To Invoice. |
| GL | View the ledger entries — the inventory increase and the matching accrual. |
| Edit | Modify the receipt where it has not yet been fully invoiced. |
| Print | Generate a PDF copy of the GRN. |
| Void | Cancel the receipt, reversing the inventory update and any uninvoiced liability. |
Related pages