Bank/Cash Accounts
Bank/Cash Accounts define every account the business holds money in — bank accounts, petty cash, tills. Each is mapped to a General Ledger code, which is what routes every payment, deposit and transfer to the right accounting bucket automatically.
Where to find it
Go to Banking > Settings > Bank Accounts.
Bank Accounts Summary Table
| Column | Description |
|---|---|
| Account Name | The internal label shown in dropdowns throughout the system. |
| Bank | The financial institution holding the account. |
| Branch & IFSC Code | Branch identification, used on payment instructions and remittances. |
| Account Number | The account identifier. |
| Currency | The currency the account is held in. |
| GL Account | The ledger code this account posts to. |
| Balance | The current balance according to the system. |
Adding / Editing a Bank Account
| Field | Required | Description |
|---|---|---|
| Account Name | Yes | How the account appears when a user picks it. |
| Account Type | Yes | Bank, cash or savings. At least one cash-type account is needed for the system to function. |
| Currency | Yes | The currency held. Accounts in a foreign currency are revalued — see Currency Revaluation. |
| GL Account | Yes | The ledger code. Each account needs its own — the system rejects a code already in use. |
| Bank Charges Account | No | Where fees on this account are posted. |
| Bank Name, Branch, IFSC | No | Institution details used on payment documents. |
| Account Number, Address | No | Identification for remittances and reconciliation. |
| Default currency account | No | Marks this as the default account for its currency. |
Give every account its own GL code. Sharing one across two accounts makes their balances indistinguishable in the ledger, and reconciling either becomes guesswork.
Settings Navigation Tabs
The banking settings share one screen: Bank Accounts, Currencies, Exchange Rates, Bank Import Pre-settings and Gateways.
Action Icons
Edit updates an account; the Inactive toggle retires one. An account carrying transactions, or assigned to a POS terminal, cannot be deleted.
Note
Petty cash and tills belong here as cash-type accounts. Modelling them properly is what lets you reconcile a drawer against the ledger rather than treating cash as untracked.
Related pages
- Currencies · Exchange Rates — multi-currency setup
- Reconcile — matching an account to its statement
- Setup Wizard — where the first account is created
- Point of Sale Settings — a cash account per terminal