Bank/Cash Accounts

The Bank Accounts Setting view is the configuration hub for all financial liquidity within the ERP. It allows administrators to define the physical and digital accounts used by the company, map them to the correct General Ledger (GL) codes, and set default parameters for charges and currencies. Proper setup here ensures that every payment, deposit, and transfer flows to the correct accounting bucket automatically.
 
Bank Accounts Summary Table
This dashboard provides a high-level overview of all configured accounts:
  • Account Name & Bank: The internal label for the account and the name of the financial institution (e.g., CSB Ltd Karur).
  • Branch & IFSC Code: Essential banking details for identifying the specific branch and facilitating electronic transfers.
  • Number: The official bank account number or identifier (e.g., PNB009089723).
  • Currency & Type: The primary denomination (INR, USD, EUR) and the nature of the account (Savings, Cash, or Chequing).
  • GL Account: The specific chart of accounts link where transactions are recorded (e.g., 1060 - Current Account).
  • GL Charges: The expense account used to track bank fees and interests (e.g., 5690 - Interest & Bank Charges).
  • Charges: The default percentage rate for transaction fees (e.g., 5.00%).
  • Default: Indicates which account the system should select by default for new transactions.
 
Adding / Editing a Bank Account
The "Add Bank Account" modal contains detailed fields for accurate financial mapping:
  • Bank Account Name: A descriptive name for the account within the system.
  • Account Type: A dropdown to classify the account (e.g., CARD PAYMENT, Cash Account, Savings).
  • Bank Account Currency: Sets the base currency for all transactions in this account.
  • Default Currency Account: A toggle to set this as the primary account for the selected currency.
  • Bank Account GL Code: CRITICAL—Links this bank account to its specific asset account in the General Ledger.
  • Bank Charges Account: Links to the expense account for fees.
  • Default Charge Percentage: Sets a pre-defined percentage to be calculated during transfers or payments.
  • UPI/QR ID: Stores digital payment IDs for generating payment links or references.
  • Bank Address: The physical location of the bank branch for official records.
 
Settings Navigation Tabs
The top bar provides access to broader financial configurations:
  • Currencies: Manage the list of active currencies used by the business.
  • Exchange Rates: Update daily or monthly rates for foreign currency transactions.
  • Bank Import Pre-settings: Define mapping rules for CSV/statement imports to automate categorization.
  • Gateways: Configure API connections for PayPal, Stripe, Razorpay, etc.
 
Action Icons
  • + Add New: Opens the modal to create a new bank or cash ledger.
  • Edit (Pencil Icon): Modify existing account details or GL mappings.
  • Delete (Trash Icon): Remove an account (only possible if no transactions have been posted to it).
  • Show also Inactive: A checkbox to view archived accounts that are no longer in active use.
 
Note
This bank account will be shown in all transactions where a bank account is required (Sales Payments, Purchase, Expenses, and Transfers). Ensure that any account created here is correctly mapped to its GL Code to prevent errors in your financial statements.

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