New Cash Voucher
New Cash Voucher advances money to an employee for site work. It records who is taking the cash, how much, and from which account, so the advance is tracked against them until it is accounted for through expenses.
Where to find it
Go to TenderPro > New > New Cash Voucher.
Field reference
| Field | Required | Description |
|---|---|---|
| Employee | Yes | Who receives the advance. |
| Cash Reference | Yes | Your voucher reference. Mandatory. |
| Amount | Yes | How much. It cannot be zero. |
| Bank Account | Yes | Where the money comes from. The balance is shown first. |
| Date | Yes | When the advance is made. |
| Memo | No | What it is for. |
| Detailed | No | Expands the voucher for a line-by-line breakdown. |
Say in the memo which site and which job the advance is for. A voucher reconciled three weeks later against a pile of receipts is far easier to settle when the purpose was written down at the point the cash was handed over.
What happens next
The advance sits against the employee until they submit expenses against it. Track outstanding vouchers in Cash Voucher.
Related pages
- Cash Voucher — the register
- Expenses — accounting for the advance
- New Expense — submitting the claim