General Ledger reports are the accounting output of the system — the balance sheet, the profit and loss statement, the trial balance and the transaction detail behind them. These are the reports your accountant asks for and the ones your statutory accounts are built from.
Where to find them
Go to Reports > General Ledger. Set the filters on the right, then click Print.
The statutory accounts
| Report | What it shows |
|---|
| Balance Sheet | Assets, liabilities and equity at a date. Can be produced by branch, filtered by account tag, with decimal values and graphics optional. |
| Profit and Loss Statement | Income and expenditure across a period. Available as PDF or Excel. |
Trial balances
Four variants of the same idea, differing in how much detail they carry.
| Report | Use it when |
|---|
| Trial Balance Simple | You want the shortest possible check that debits equal credits. |
| Trial Balance Summary | You want account balances grouped rather than listed individually. |
| Trial Balance | The standard report, with opening balance, period movement and closing balance per account. |
| Trial Balance Detailed | You need the transactions behind each account balance in the same document. |
Run a trial balance before closing a period, not after. An out-of-balance ledger is far easier to trace while the entries are recent and the people who made them are still available to ask.
Transaction detail
| Report | What it shows |
|---|
| GL Account Transactions | The general ledger itself, filtered by date and account range. |
| GL Account Transactions Customers/Suppliers | Several ledgers printed together, filtered by account range, customer or supplier category, branch and department. |
| Journal Entry | A single journal as a PDF, for sharing or filing. |
| List of Journal Entries | Every journal raised in the period. |
| Statement Of Accounts | Total cash flow for one person — employee, customer or supplier — within a date range. |
Expense analysis
| Report | What it shows |
|---|
| Expense Breakdown | Expenditure by month across a date range you choose. |
| Annual Expense Breakdown | The same, across a full year, for spotting seasonality and creeping costs. |
Reference and audit
| Report | What it shows |
|---|
| Chart of Accounts | Your account structure, with balances if you want them. |
| Audit Trail | Which transaction was created by which user — the report to reach for when a figure changed and nobody owns up. |
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