Recording a Quality Inspection
The inspection is the check itself. It records who inspected what, on which date, how many units were looked at, how many failed, the readings taken against each characteristic, the defects found and the verdict. One document line can carry more than one inspection — a re-check after rework is a second inspection, not an edit of the first.
Opening one
| From | How |
|---|---|
| The Quality page | New → Inspection, then pick the document and the line. |
| A document view | The Inspect action on a purchase receipt, production run, transfer, delivery or credit note. |
| An inspection lot | Inspect from the lot, which fills the document, line, item and quantity for you. |
| Purchases | The Incoming QC tab. |
| Manufacturing | The Quality tab. |
Searching without a reference offers documents of the last ninety days that still have lines not inspected. Type a reference and you get that document whatever its age.
The header
| Field | Notes |
|---|---|
| Document / Reference | What is being inspected. Read-only once the inspection is saved. |
| Item / Batch | Taken from the line. Batch appears for batch-tracked items. |
| Inspection Lot | The lot this inspection answers, when it came from one. |
| Inspector | Defaults to the Default Inspector in General settings, or to you. |
| Inspected On | Cannot be in the future. |
| Method | The sampling scheme in force — see Sampling. |
| Quantity Inspected | How many units you actually looked at. Suggested by the sampling scheme. |
| Quantity Failed | Cannot exceed the quantity inspected, and cannot be negative. |
| Result | Pass, Fail or Hold. |
| Memo | Free text kept with the record. |
Checks and readings
If the item has an inspection plan, its characteristics are listed as rows to fill in. Each row carries its class — Critical, Major or Minor — and what it expects:
- Measured characteristics ask for readings against a target with lower and upper limits. Take as many readings as the plan calls for; the screen tells you how many are outside the limits. These readings are what feeds the control charts and Cp/Cpk.
- Attribute characteristics are a plain pass or fail.
- A characteristic can name a gauge. If Refuse gauges past their calibration date is on, an overdue gauge will not be accepted — see Gauges.
You cannot save a Pass while checks are failing. The screen says how many did not pass and asks you to record the result as Fail or Hold instead. Under AQL it also tells you plainly whether the sample accepts or rejects the lot.
Defects
Below the checks, add a row per fault found: the defect from the catalog and how many were found. Every row needs both. These counts are what the Overview ranks and what the defect analysis on the reports is built from.
What saving does
| Outcome | Effect |
|---|---|
| Pass | The lot moves to Awaiting Decision. Under skip-lot, the accepted run for that supplier and item grows by one. |
| Fail or Hold | The lot moves to Awaiting Decision and a quality hold is prepared for the failed quantity. Under skip-lot, the next lots go to tightened inspection. |
| Either, with Raise an NCR on | A non-conformance report is opened automatically when a lot is rejected or an inspection fails. |
Editing and deleting
An inspection can be corrected while its lot is still undecided. Once a usage decision has been taken, or a hold or NCR has been raised from it, the record locks and the screen says why. Deleting needs delete permission on the kind of document inspected, and the same lock applies.