Gauges and Calibration
A measurement is only as good as the instrument that took it. The Gauges tab is the register of your measuring equipment — what you have, where it is kept, when it was last calibrated and when it is next due. If you choose, the ERP will refuse a reading taken with a gauge that is past its date.
Registering a gauge
| Field | Notes |
|---|---|
| Code | Your own identifier, the one stamped or labelled on the instrument. |
| Name / Type | What it is — vernier, micrometer, gauge block, thermometer. |
| Serial No | The manufacturer's number. |
| Range / Resolution | What it can measure and how finely. |
| Kept At | Where to find it. |
| Calibration Interval (days) | How long a calibration is good for. The next due date is this many days after the last calibration. |
| Note | Anything else worth recording. |
Recording a calibration
Use Record the Calibration on the gauge. It asks for:
- Calibrated On — the date the calibration was done.
- Calibrated By (agency) — who did it.
- Certificate No — their certificate reference.
- Result — pass or fail.
- Note — anything found.
A pass sets the next due date from the interval and the gauge stays in use. A fail takes the gauge out of use — it cannot be selected on an inspection until it passes a calibration.
Blocking overdue gauges
Switch on Refuse gauges past their calibration date in General settings and an overdue gauge will not be accepted on an inspection. Leave it off and the gauge can still be used but the overdue state is visible everywhere it is shown.
Turning this on part way through is worth planning. Calibrate first, or your inspectors will find themselves blocked mid-shift by instruments that have been fine for years but have no calibration record in the system yet.
Staying ahead of it
The gauge list filters to Due within 14 days or overdue, Overdue, All in use or Everything, retired too. The same fourteen-day window drives the Gauges Due card on the Overview, and the Quality Manager is told about equipment coming due.
Gauges are guarded by their own Gauges and Calibration permission, so the person who looks after the instruments does not need rights over inspections or dispositions.