View Of Depreciation for Fixed Assets
The Asset Depreciations view breaks down how one asset's value has been reduced over time. Where the register shows totals and Movements shows transactions, this shows the depreciation logic itself and every charge that has been applied — the audit trail behind a book value.
Where to find it
Click an asset description or ID in Assets, then open the Depreciations tab.
Asset Details Section
The parameters the system calculates from.
| Field | Description |
|---|---|
| Asset Name | The item being depreciated. |
| Depreciation Method | The formula used — straight line spreads the expense evenly across the asset's life. |
| Depreciation Rate | The percentage of value reduced each year. |
| Depreciation Start Date | When the system began calculating value loss. |
| Depreciation Last Processed Date | The most recent depreciation cycle run for this asset. |
| Quantity | Total units on this asset record. |
| Purchase Cost Per Qty | The original price paid per unit. |
| Current Value Per Qty | Book value per unit after accumulated depreciation. |
Depreciation History Table
Every depreciation run against the asset, giving a clear audit trail.
| Column | Description |
|---|---|
| Reference | The transaction or journal reference for the entry. |
| Date | When it was recorded in the books. |
| Description | A short note identifying the asset the expense relates to. |
| Depreciation From / To | The date range that particular charge covers. |
| Amount Depreciated | The value written off in that period. |
| Total | The sum of all entries — total value written off against the asset. |
Look for gaps in the From / To ranges. A month missing between two consecutive entries means a depreciation run was skipped, and the asset is carrying more book value than it should.
Checking a book value
Purchase cost less the total on this table is the asset's current book value. If that does not agree with the figure on the register, the depreciation history is where the discrepancy will be visible.
Related pages
- Depreciation — running the charge
- Assets — the register
- Movements — every transaction on the asset
- Classes — where the rate comes from