Sales Transactions
The Transactions tab is a comprehensive financial ledger that records every commercial exchange between your business and a specific customer. It provides a real-time snapshot of the customer's economic lifecycle, from initial sales orders and deliveries to final tax invoices and payments received. This view is indispensable for account reconciliation and verifying the current outstanding balance of any client.
You can access this financial history by navigating to Customer Module > Transactions Tab within the detailed customer view. This centralized ledger ensures that your accounts team can track the status of any document without leaving the customer’s profile.
Field Definitions for the Transactions List
The transaction grid organizes complex financial data into a clear, scannable format:
- Type: Identifies the category of the document (e.g., Sales Order, Delivery, Sales Invoice, or Customer Payment).
- Reference: The unique document number assigned by the system (e.g., INV-001 or SO-2026-05). Clicking this reference usually opens the full document for detailed review.
- Order Date: The date on which the transaction was initiated or the order was placed.
- Due Date: The deadline for payment, calculated based on the Payment Terms assigned to the customer.
- Customer: Confirms the parent entity for the transaction, ensuring data integrity within the ledger.
- Branch: Specifies which physical location or department of the customer handled the transaction.
- Currency: The currency in which the transaction was processed (e.g., INR, USD).
- Total Amount: The gross value of the transaction, including taxes and before any payments are applied.
- Actions:
- View/Edit (Orange Button): Allows you to open the source document to check line items, tax breakdowns, or make authorized adjustments.
- Print/Download: Often available via the action menu to generate a PDF for the customer.
Analyzing Customer Financials
Use these management features to audit the customer's account:
- Search & Filter: Use the search bar to find a specific Invoice Number or filter by "Type" to see only pending Payments or Orders.
- Transaction Status: Quickly identify which invoices are "Overdue," "Paid," or "Partial" to manage follow-ups effectively.
- Export Data: Use the Export button (top right) to download the transaction history into Excel for advanced reporting or external auditing.
- Entries Control: Adjust the view to see 10, 25, or 50 transactions per page depending on the length of your business relationship with the client.
Note: The transactions displayed here directly impact the Opening Balance and Credit Limit alerts seen in the main Customer View. Maintaining an accurate transaction list is key to healthy credit control.