Point of Sale (POS) System Overview

Point of Sale is the till screen. It comes in four interfaces so the same system suits a barcode-driven shop, a tablet on a counter and a service business with a long catalogue — but all four build a cart, take payment and produce a printed sales invoice in the same way.

Where to find it

Go to POS > Point Of Sale.

Shortcut Keys

The interface can be driven from the keyboard, which is what makes a queue move.

Key	Action
ALT + S	Search items.
ALT + B	Focus the barcode box for scanning.
ALT + R	Go to the POS Return page.
ALT + H	Go to the POS home page.
ALT + C	Change customer.
ALT + P	Print receipt.
ALT + T	Cash tender — immediate payment.
ALT + O	Change category.

POS Types Overview

Mode	Designed for
Retail POS	High-volume retail, focused on barcode scanning and rapid entry.
Touch Based Compact POS	Smaller screens and mobile devices where space is limited.
Touch Based Grid & Search POS	Businesses with distinct product groups — a visual grid of categories and items.
Touch Based List & Search POS	Services and extensive catalogues — a searchable list.

Retail POS

The primary interface for fast-paced retail, optimised for high-volume scanning and keyboard navigation while staying fully integrated with inventory and accounting.

Header information

Field	Description
Barcode	Scan or type item codes to add them instantly. Visible only when Setup > Preference > Use Barcode Functionality is on.
Automatic Batch Selection	With Scan Barcode scanner with Batch no enabled, the scanner picks the correct batch, removing the dropdown step.
Direct Entry	With POS Add Item When Barcode Scanned enabled, the item joins the sale the moment it is scanned — no Add button, which is what clears a queue.
Customer	Select the buyer, or use + to create a record on the spot.
Sales Types	The price list — Retail, Wholesale — which sets the rates and whether prices are before or after tax.
Date	The transaction date, defaulting to today so stock and ledger stay in step.
Deliver From	The warehouse stock is reduced from. Getting this wrong misstates quantity on hand.

Payment Pop-up (Pay Pop) Details

PAY opens the payment window, which is where the sale is settled across accounts.

Account allocation

Control	What it does
Account List	Cash Account, Credit Account, Petty Cash, Chequing/Current — several can be used on one sale for a split payment.
Allocate	Type the amount received against an account, then Allocate to link that money to the sale.
Clear	Resets the allocation on that account to zero.

The summary totals show what has been allocated against what is due, so any shortfall is visible before the sale is completed.

Allocate to the account the money actually went into. A card payment allocated to Cash balances the sale but leaves both accounts wrong, and it will not be caught until the bank is reconciled.

Touch Based Grid & Search POS

A visual, touch-friendly layout for tablets and touch-screen monitors, combining a product grid with a sidebar cart.

Element	Description
Category Tabs	Along the top — Popular, Manufactured, Services. Tapping one filters the grid instantly.
Item Search & Barcode	Search by name or scan, even in grid mode.
Product Grid	Items as visual cards with name, price and stock status — No Stock or Negative Stock. Tap Add to Cart.
Batch Restriction	The grid does not work with batch tracking. Batch-tracked items are shown as a list instead, so batch and expiry can be selected properly.

Touch Based List & Search POS

Built for large catalogues and service businesses — a clean vertical list that scrolls well on mobile devices and handheld scanners.

Element	Description
Category Selection	Tabs at the top — Popular, Other Supply Materials, Labour Charges — filtering the list with one tap.
Search items	Type a name or code to filter the list in real time.
Barcode	Scanning highlights the item or adds it to the cart, depending on your preferences.

POS Return — taking goods back
POS Receipt Designer — the printed receipt
Standalone POS — trading offline
Preferences — the barcode options referenced above

Previous Coupon Invoices Next Sales Return From POS