Fixed Assets List and Inquiry
The Fixed Asset Management screen is your asset register. It lists everything the company owns, what each item cost, how much has been depreciated and what it is worth today, so you can track lifecycles, monitor value and stand behind the figures at audit.
Where to find it
Go to Fixed Assets and click the Assets tab.
Filters Section
Use these to narrow the list by classification or operational status.
| Filter | Description |
|---|---|
| Class | Filter by broad accounting classification. All Classes shows everything. |
| Category | Refine to a specific asset type — IT Equipment, Furniture, Vehicles. |
| Show Inactive | Includes assets disposed of or no longer in active use. |
| Search | Applies the filters and refreshes the table. |
Add New Fixed Asset
The + New Fixed Asset button opens the registration form for a newly acquired asset — its initial cost, depreciation method and expected lifecycle. See New Fixed Asset.
Assets Table
| Column | Description |
|---|---|
| # (Asset ID) | The unique identifier. Click it to open the asset's detail view. |
| Description | The asset's name or identifying description. |
| UOM | Unit of measure. |
| Class | The accounting class it belongs to. |
| Rate or Lifecycle | The annual depreciation percentage, or the years of expected service. |
| Method | The formula used to calculate value loss — Straight Line, Declining Balance and so on. |
| Purchased | The date it was acquired. |
| Initial | Its original purchase price or starting value. |
| Depreciations | Accumulated depreciation recorded against it to date. |
| Current | Current book value — Initial less Depreciations. |
| Liquidation or Sale | What was recovered if it has been sold or liquidated. |
More Actions Menu
| Action | What it does |
|---|---|
| Edit | Change the description, depreciation rate or status. Use it to correct errors or update details. |
| Delete | Permanently removes the asset record. |
Deleting is not the way to retire an asset. A sold or scrapped asset should go through Sale or Disposal, so its removal is accounted for; deleting the record leaves the ledger holding value for something you no longer own.
Keeping the register accurate
Depreciation only applies to what is recorded. An asset registered late, or left with the wrong method, produces a book value that will not reconcile — so run Depreciation on schedule and check this list against physical reality before each year end.
Related pages
- New Fixed Asset — register one
- Overview — the totals
- Movements — transactions per asset
- Depreciation View — one asset's history