Employee Payment
Employee Payments pays staff — salaries, reimbursements and other amounts owed. It draws on what payroll calculated and records the money actually leaving your bank, allocated against what it settles.
Where to find it
Go to HRM > New > Employee Payment.
1. Employee & Department Selection
| Field | Required | Description |
|---|---|---|
| Department | No | Filters the employee list. All Department shows everyone. |
| Employee | Yes | Who is being paid. Search by code or name. |
2. Payment Details
| Field | Description |
|---|---|
| Name | The payment month. |
| From Bank Account | The account funds leave. |
| Payment Type | How the money is sent — cash, transfer, cheque. |
| Bank Balance | Available funds on the selected account, shown before you commit. |
| Reference | The payment reference. |
| Bank Charge | Any fee deducted. NR means no bank charges. |
| Branch | Where the payment is branch-specific. |
Additional Options
| Option | Description |
|---|---|
| Cash Reference | Your own tracking reference for a cash payout, where there is no bank record to trace it by. |
| Advance Salary | Marks the payment as an advance rather than settlement of a processed payslip. It becomes recoverable from the next payroll instead of clearing a liability. Hidden when the company's default country is Malaysia. |
3. Allocated Amounts
What the payment settles — processed payslips, approved reimbursements, or other outstanding amounts. Allocating properly is what clears the liability rather than leaving it open.
Example
An employee is owed 25,000 net salary and 1,500 in approved reimbursements. One payment of 26,500 allocated across both clears them together, and the employee receives a single transfer.
4. Final Adjustments
Round-off or small corrections so the amount matches exactly what leaves the bank.
5. Submit Payment
Processing posts the payment, reduces the bank balance and clears the allocated liabilities.
Important Notes
- Payroll must be processed before there is anything to pay against.
- An unallocated payment leaves the payslip showing as unpaid — see Employee Allocations.
- Match the amount to what actually left the bank, so reconciliation works.
Related pages
- Employee Payments Inquiry — find payments
- Employee Payment View — one payment in detail
- Employee Allocations — matching payments to payslips
- Payroll Process — calculating what is owed