Fixed Asset Locations define the sites, offices and warehouses where your assets are held. Setting them up is what makes it possible to track an asset's movement and to run a site-based audit — without locations, the register tells you what you own but not where it is.
Where to find it
Go to Fixed Assets > Settings > Locations.
Location Details (New Form)
| Field | Description |
|---|
| Location Code | A short unique identifier — "NY-OFF", "WH-01" — used to reference the site. |
| Location Name | The full descriptive name, such as "New York Head Office". |
| Contact Person | Who is responsible for the assets held there. |
| Address | The physical street address. Often pulled into shipping documents and sales invoices. |
| Telephone / Fax / Email | Contact details, for maintenance or physical verification. |
Location List (Management View)
| Column | Description |
|---|
| Code & Name | How the site is identified. |
| Contact & Address | Where it is and who to speak to. |
| Status | Active or Inactive. An inactive location stops appearing in transaction dropdowns. |
| Edit / Delete | Update a site, or remove one that has no transactions linked to it. |
Usage Across Transaction Forms
Locations defined here appear throughout the module:
Action Buttons
| Button | What it does |
|---|
| Add New | Opens a blank form for a new site. |
| Update | Saves changes to an existing location. |
| Cancel | Discards unsaved changes and returns to the list. |
Mark a closed site inactive rather than deleting it. Deactivating removes it from new transactions while every historical movement that happened there stays intact and readable.
Related pages