Advance Salary Inquiry
Advance Salary Inquiry tracks short-term advances against future pay. An advance is interest-free and comes out of salary the employee is already earning — taken in January, it is normally recovered in February. Advances are employee payments marked as advances, so they are listed with the rest of the payment history.
Where to find it
Advances are shown in Employee Payments Inquiry — the same list that holds salary payments and reimbursements. Filter it by employee and date range to isolate advances.
What the list shows
| Column | Description |
|---|---|
| Employee | Who received the advance. |
| Date | When it was paid. |
| Amount | The sum advanced. |
| Recovered | How much payroll has taken back. |
| Outstanding | What remains to recover. |
View GL
Opens the ledger entries the advance created — the payment out of the bank, and the amount owed by the employee that payroll recovers against.
View Advance Salary Details
Opens the full payment record: employee, amount, account used and how much has been recovered so far.
Delete Advance Salary Details
Voids the payment. Only available while nothing has been recovered against it — once payroll has taken a deduction, the record is part of the pay history and reversing it would change a processed payslip.
Watch the outstanding column for staff who are leaving. An unrecovered advance has to be settled on the final payslip, and after that there is no salary left to deduct it from.
Related pages
- Advance Salary — how an advance is given
- Employee Payments Inquiry — the full payment list
- Loan Application — the long-term alternative
- Payroll Process — where recovery happens