Expenses
Expenses records what was actually spent on a project — travel, site costs, materials bought locally, anything paid away from the office. Recording it against the project is what makes contract profitability real rather than an estimate.
Where to find it
Go to TenderPro > Expenses. Submit one from TenderPro > New > New Expense, which opens the reimbursement claim form.
What the list shows
| Column | Description |
|---|---|
| Project | The contract the cost belongs to. |
| Employee | Who spent it. |
| Date | When. |
| Amount | How much. |
| Category | The expense type, from your Expenses setup. |
| Status | Where the claim stands. |
Tag every expense to a project. A cost recorded without one lands in general overhead, where it disappears from contract profitability — and a tender that looks profitable only because its site costs went elsewhere leads to the next bid being priced too low.
Expenses and cash vouchers
| Cash Voucher | Expense | |
|---|---|---|
| Records | Money advanced. | Money spent. |
| When | Before the spend. | After it. |
| Effect | The employee owes the company. | The cost reaches the project. |
Alerts
Expense claims can notify a role automatically — set Expense (reimbursement) alerts → role in Settings so claims do not sit unapproved.
Related pages
- Cash Voucher — the advance being accounted for
- Expenses Settings — the categories
- Reimbursement — the claim form