New Reconcile
New Reconcile records a physical stock count and turns the difference into an adjustment. You enter what is actually on the shelf, the system shows what it believes is there, and the gap becomes a stock movement — which is how a stocktake gets into the books without anyone calculating variances by hand.
Where to find it
Go to Items and Services > New > New Reconcile.
Field reference
| Field | Description |
|---|---|
| Location | The warehouse being counted. Everything on the reconcile belongs to one location. |
| Date Adjusted | The date the count was taken — not the date you key it in. |
| Category | Narrows the item list. Select A Category loads only that group, which is how a partial count is done. |
| Stock ID / Name | The item. |
| Batch No / Exp Date | Batch and expiry, for tracked items. |
| Quantity on System | What the system holds. Read-only — this is what you are checking against. |
| Reconcile | The physical quantity you counted. This is the field you fill in. |
| Std Cost | The item's standard cost, which values the difference. |
Enter the counted figure, not the difference. The system works out the variance itself, and typing a difference into the count field silently doubles the adjustment.
How to run a count
- Pick the location and set the date to when counting happened.
- Filter by category if you are counting a section rather than the whole warehouse.
- Enter the physical quantity against each item.
- Submit to save the reconcile as a request.
- Review the differences, then process it — see Reconcile.
Reconcile or adjustment
| Reconcile | Adjustment | |
|---|---|---|
| You enter | The counted quantity. | The quantity to add or remove. |
| Best for | A stocktake across many items. | A single known correction — damage, theft, loss. |
| Review step | Yes — differences are checked before processing. | No. |
Related pages
- Reconcile — reviewing and processing the count
- New Adjustment — a single correction
- Inventory Movements — the resulting movement