TamilAccounting

Setup Wizard

The Setup Wizard configures a new company in TamilAccounting. It walks through company details, the chart of accounts, bank accounts and the default ledger accounts every transaction relies on, then hands over to opening data. Work through it in order.

Where to find it

The wizard opens automatically for a newly created company. To return to it later, go to Setup > Setup Wizard. You need the SA_SETUPCOMPANY permission.

The steps

#	Tab	What it configures
1	Company Setup	Identity, country, currency, financial year and tax.
2	Chart Of Accounts	The account structure your books are built on.
3	Bank Accounts	At least one cash or bank account.
4	System & GL Setup	The default accounts each module posts to.
5	Pack Setup	Subscription packs. Appears for reseller and auditor companies only.
6	Opening Data	Import master data and opening balances.
7	Complete	Confirmation that setup is finished.

Each step has Previous, Next and, where the step is optional, Skip.

Step 1 — Company Setup

Field	Required	Description
Name (to appear on reports)	Yes	Your legal or trading name. It prints on every document and report.
Address	No	The registered address shown on invoices.
Email Address / Phone Number	No	Contact details printed on documents.
Select Country	Yes	Drives tax behaviour and the country-specific modules available to you.
States	Yes	Required where the country uses state-level tax, such as GST in India.
Home Currency	Yes	The currency your books are kept in. Everything else converts to it.
Financial Year Start Date	Yes	The first day of your accounting year. Cannot be in the future.
Time Zone	Yes	Sets the timestamps on transactions and audit records.
Tax Enabled	No	Whether tax applies to your transactions at all.
Tax Periods / Start Tax Period	No	The length of a tax period and when the first one begins, for return filing.
Upload Logo / Favicon Icon	No	Branding for printed documents and the browser tab.

Get Home Currency and Financial Year Start Date right first time. Both are foundations that every later transaction is measured against, and neither is comfortable to change once you have posted data.

Step 2 — Chart Of Accounts

The chart of accounts is the account structure your books sit on. Three routes are offered.

Option	When to use it
Select Chart of Account	Choose a supplied template for your country or industry. The fastest route, and right for most new businesses.
Copy COA From Parent Company	Where you run several companies and want identical structures for consolidated reporting.
Excel Import File	Bring your existing structure across. Download the Chart of accounts Excel Format sample, map your accounts into it, and upload.

When importing, COA with auto ID lets the system allocate account codes for you. Turn it off to keep the account numbers your accountant already uses — usually the better choice if you are migrating.

The wizard will refuse to change the chart of accounts once transactions exist, and warns you if it finds any. Settle this step before you post anything.

Step 3 — Bank Accounts

At least one cash or bank account is required before you can move on.

Field	Required	Description
Bank Account Name	Yes	How the account appears in dropdowns throughout the system.
Account Type	Yes	Cash, current, savings and so on. At least one cash-type account is needed.
Bank Account Currency	Yes	The currency the account is held in.
Bank Account GL Code	Yes	The ledger account this bank posts to. Each account needs its own — the wizard rejects a GL code already in use.
Default currency account	No	Marks this as the default account for its currency.
Bank Charges Account	No	Where fees on this account are posted.
Bank Name, Branch Name, Branch Code	No	Bank identification, used on payment advices.
Bank Account Number, Bank Address	No	Account identification for remittances and reconciliation.

An account cannot be deleted once transactions exist against it, or once it is assigned to a POS terminal.

Step 4 — System & GL Setup

This step tells each module which ledger account to post to. It is the least visible step and the one that causes the most trouble when skipped, because every posting downstream depends on it.

General GL

Account	Used for
Retained Earnings	Where accumulated profit is carried at year end.
Profit/Loss Year	The current year result before it is closed out.
Exchange Variances Account	Gains and losses when exchange rates move between transaction and settlement.
Bank Charges Account	Default account for bank fees.

Customers and Sales

Account	Used for
Receivable Account	What customers owe you.
Sales Account	Revenue earned.
Sales Discount Account	Discounts given on sales.
Prompt Payment Discount Account	Settlement discounts for early payment.
Deferred Income Account	Prepaid sales value, before revenue is recognised.
Shipping Charged Account	Freight recovered from customers.

Suppliers and Purchasing

Account	Used for
Payable Account	What you owe suppliers.
Purchase Discount Account	Discounts received from suppliers.
GRN Clearing Account	The provisional liability for goods received but not yet invoiced. See Goods Receipt Note.

Items Defaults

Account	Used for
Inventory Account	The value of stock you hold.
C.O.G.S. Account	Cost of goods sold as stock leaves.
Inventory Adjustments Account	Write-offs, shrinkage and stock corrections.
WIP Account	Work in progress during manufacturing.
Sales Account	Default revenue account for item sales.

Payroll Defaults

Account	Used for
Salary Account	Payroll cost.
Salary Payable	Net pay owed to staff.
Reimbursement Claimable	Expenses staff have claimed.
Loan Payable / Advance Salary	Staff loans and salary advances.
Interest Calculation	Interest on staff loans.

Each payroll account has a No postings on… option, which suppresses ledger entries for that element where you handle it outside the system.

Fixed Assets Defaults

Account	Used for
Loss On Asset Disposal Account	The difference when an asset is sold or scrapped for other than book value.

If you are unsure of an account here, ask your accountant rather than guessing. A wrong default does not error — it posts quietly to the wrong place, and you find out at year end.

Step 5 — Pack Setup

Shown only for reseller and auditor companies. At least one subscription pack must exist before you can continue, since packs define what client companies can be sold.

Step 6 — Opening Data

The wizard hands over to the import framework here — master data first, then the balances you are carrying across. Both have their own guides:

Step 7 — Complete

Confirms setup is finished. You can reopen the wizard at any time from Setup > Setup Wizard, though steps that transactions now depend on will be locked.

Getting Started — the full onboarding path
Importing Your Data — the next stage
Opening Balances — carrying balances across
Go-Live Checklist — verify before you commit

Previous Approval Inquiry Next Importing Your Data