TamilAccounting

General Ledger

The General Ledger is where every transaction in the system ends up. Sales, purchases, stock movements and bank activity all produce ledger postings — this module is where you read them, post directly, structure the accounts they land in, and close a period once it is final.

Reading the ledger

Screen	Purpose
Overview	Monthly movement, most-active accounts, and when the ledger was last closed.
GL Inquiry	Every posting on an account, with a running balance.
Journal Inquiry	Manual journals only, filterable by who posted them.
GL Transaction Details	Every posting one transaction produced.

Posting directly

Document	Use
Journal Entry	Corrections, accruals, depreciation and anything the transactional modules cannot express.
Quick Entries	Templates for journals and bank entries you post repeatedly.
Budget Entry	Planned figures per account and period. Posts nothing.

Prefer the transactional module wherever one exists. A supplier bill entered as a journal balances perfectly but never appears in payables ageing, cannot be paid, and cannot be allocated — the ledger is right and the operational picture is wrong.

Structuring the accounts

Level	Decides
Classes	Whether a balance belongs on the balance sheet or the profit and loss.
Groups	How accounts are subtotalled within a class.
Accounts	The codes transactions actually post to.
Tags	A second, cross-cutting grouping for reporting.

Keeping it accurate

Screen	What it catches
Missing Ledger Codes	Records posting to the company default because they carry no account of their own.
GL Closing	Locks a period so reported and filed figures cannot change.